Senior Accountant

307
1513

Job Title: Senior Accountant

Reports to : Director of Financial Operations

Terms: Full-Time, one-year renewable contract

Position Overview:

Heshima Kenya is a nonprofit organization based in Nairobi Kenya dedicated to identifying, protecting and empowering unaccompanied refugee minors and young women through our specialized shelter, education and advocacy programs. Reporting to the Director of Financial Operations (DFO), the Senior Accountant will have the overall responsibility in grants management by ensuring that expenses are properly charged to specific donors in line with letters of, and partnership agreements, budget, laid down policies and procedures in addition to timely preparation of monthly bank reconciliations, financial statements and reports both for internal and external use.

Primary Responsibilities:

Grants Management;

  • Support the DFO on maintenance of up to date grant files for various donors including but not limited to , letters of or partnership agreements, financial and narrative reports submitted to donors, and any correspondence with various donors
  • Ensure programs expenses incurred are in line with approved and available budget.
  • Ensure donor expectations and recommendations are adhered to

Financial Management and Accounting

  • On a weekly basis ensure all Heshima Kenya financial transactions are posted to accounting system to have timely and accurate preparation of donor reports and other management reports in line approved Budgets and Chart of Accounts
  • Ensure internal control systems are in place and fully complied with per Heshima Kenya policies and procedures intended to safeguard financial resources and assets from risk of loss, fraud, or otherwise
  • Perform monthly bank reconciliation by the 5thof every month and follow up any outstanding matters with Finance Officers
  • In a timely manner submit monthly bank reconciliation to the DFO review and approval by the Country Director.
  • Reconcile and submit by the 8thof every month financial statements to the DFO for review and submission to HK Headquarter for consolidation
  • Oversee classification of all expenses to various cost centres in line with the approved budget
  • Ensure accurate record keeping of expense policy by defining allowable business transactions
  • Ensure day-to-day spending and payments are made to all suppliers, service providers and all work related advances to staff are processed in timely manner
  • Ensure turn round for all requests do not exceed a maximum of 2 working days. Where it does, sufficient reason(s) is to be communicated before the end of the set timeline/period to the concerned staff(requestor) indicating actual delivery date
  • Ensure staff advances for program activities are liquidated within 5 working days after completion of program activity implementation
  • Liaise with Program Managers to ensure work related advance requests are submitted 14 days in advance in line with each Program Procurement Plan
  • Ensure all expenses incurred are in line with grants requirement, organizational policies, procedures and are well coded, stamped “paid” and supported with proof of payments
  • Prepare timely quarterly donor reports for review by the DFO with subsequent submission to HK Headquarter
  • Support the DFO in strengthening and setting up minimum required accounting practices and standards and enforce the same
  • Strengthen/ improve Heshima Kenya internal controls and procedures with the support of DFO
  • Prepare and enter journal entries which include correcting entries (pre-approved by the DFO), allocating expenditures and grants related entries.
  • Code income/revenue to proper accounts when funds are received for various grants and communicate the same to the finance officers as well as Program Managers
  • Prepare an accounting checklist for all staff and continually update the same with the support of DFO and ensure all liquidations meet the set minimum standards in the checklist before the same is cleared and posted in the QuickBooks
  • On weekly basis, review and certify that Payment Vouchers have all required accounting documents attached, enforce up to date and orderly filling of all accounting and related documents based on each running grant(s) and bank account(s)
  • Ensure proper accounting and reporting of assigned grants, which include year – end calculation of accounts receivables and any deferred revenues
  • Support the DFO to prepare accurate and timely financial statements in accordance with Heshima Kenya established schedule with inputs from the finance team
  • Conduct monthly account reconciliations to ensure accurate reporting and ledger maintenance
  • Analyse financial statements for discrepancies and other issues that should be brought to the attention of DFO
  • Ensure timely monthly reconciliation of account receivables and payables. Where necessary enforce recovery.
  • Project carryover budgets for each quarter and inform program/project managers of unspent funds and approaching spending deadlines as well as setting new investment timelines with the program managers
  • Support Program Managers in preparation of annual programs/project budgets and procurement plans
  • Support the DFO and Director of Programs in preparation and consolidation of Annual Operations Budget
  • Support the DFO in revising the existing Accounting Policy/Manual and operationalize the same
  • Support DFO in coordinating external audits and internal financial reviews by donors
  • Ensure financial matters raised by auditors, donors and partners are addressed and implemented in a timely manner
  • Protects organization’s value by keeping information confidential at the same time bringing to the attention of the DFO any challenges for further support and action
  • Undertake any other task /duty as may be assigned by the Supervisor from time to time

Payroll

  • Ensure timely reconciliation of payroll liabilities
  • Ensure Heshima Kenya’s standing with statutory obligations such as PAYE, NSSF , withholding tax and NHIF is clean and up to date
  • Work closely with the Human Resource Manager to ensure that any matters raised by current and previous employees are addressed in a timely manner
  • Work closely with the Human Resource Manager to ensure timely preparation and payment of monthly payroll and other statutory obligations
  • Work closely with Program Managers and the Human Resource Manager to ensure monthly timesheets are submitted in a timely manner before processing of payroll

Supervision

  • Directly supervises Finance Officers

Knowledge, Skills and Abilities

  • Skills in developing detailed documentation in communicating financial information and results
  • Communication skills in relaying financial information to donors, partners and program staff with tact and diplomacy
  • Excellent knowledge and skill in using Advanced Microsoft Excel
  • Ability to provide guidance to staff in line with HK finance guidelines and policies and procedures
  • Attention to detail and very analytical in approach and practice
  • Skills to deal with the constant questions regarding grants and accounting from various programs.
  • Strong problem solving skills in a humane manner
  • Ability to function well in a team –oriented environment
  • Flexibility and willingness to extend working hours and days beyond HK stipulated time to ensure delivery of results
  • Knowledge and experience in financial management
  • Strong analytical skills
  • Ability to work independently
  • High level of integrity and ethics

Education and Professional Qualifications

  • Bachelor’s Degree in Accounting /Finance from a recognized university
  • Master’s Degree in Public Administration (MPA) or Master’s Degree in Business

Administration (MBA) preferred, Certified Public Accountant (CPA) or Certified

Management Accountant (CMA) is mandatory

  • Registered Member of ICPAK or any other related Professional Accounting Body is a requirement
  • Experience utilizing the knowledge, skills, and abilities associated with non-profit and/or governmental financial accounting
  • More than 3-years working experience in a busy accounting function, experience in not for profit organization will be an added advantage
  • Knowledge and experience in working with various accounting system preferably Quick Books

HOW TO APPLY:

APPLICATION INSTRUCTIONS:

Your application should be send to the address below indicating the position applied in the email subject by close of business Tuesday 16th January 2018. It should include a cover letter & a detailed CV (as one document in PDF format) with your contact details, details of current and expected remuneration, names and contacts of three referees, one of which should be your current supervisor.

Please note that Heshima Kenya does not charge any fees for receiving or processing job applications. Heshima Kenya is an equal opportunity employer.

  1. All applications should only be send through the email.

Heshima Kenya

P.O Box 63192 – 00619 Nairobi Kenya

Email: hr2016@heshimakenya.org

Only shortlisted candidates will be contacted.

 

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  97. The new Zune browser is remarkably Great, nonetheless not as Great as the iPod’s. It is effective well, yet isn’t as instant as Safari, and is made up of a clunkier interface. If oneself sometimes plan upon utilizing the world-wide-web browser that’s not an issue, yet if you happen to be planning in the direction of browse the world wide web alot towards your PMP then the iPod’s bigger screen and greater browser may be essential.

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  107. Zune and iPod: Most us citizens compare the Zune to the Touch, but right after watching how slim and amazingly tiny and gentle it is, I acquire it in the direction of be a very one of a kind hybrid that combines attributes of both of those the Touch and the Nano. It is fairly vibrant and stunning OLED exhibit is somewhat lesser than the contact screen, but the participant by itself feels reasonably a bit scaled-down and lighter. It weighs concerning 2/3 as substantially, and is drastically more compact in width and peak, whilst staying merely a hair thicker.

  108. If you are continue to upon the fence: seize your preferred earphones, brain down in direction of a Perfect Get and request in direction of plug them into a Zune then an iPod and perspective which a single appears improved towards yourself, and which interface will make you smile a lot more. Then you may comprehend which is immediately for oneself.

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  112. Sorry for the significant assessment, still I am seriously loving the contemporary Zune, and hope this, as very well as the superior opinions some other These contain published, will assist yourself decide if it really is the directly preference for oneself.

  113. Apple previously incorporates Rhapsody as an app, which is a great get started, still it is by now hampered as a result of the lack of ability to retailer locally on your iPod, and consists of a dismal 64kbps bit price. If this variations, then it will rather negate this comfort for the Zune, however the 10 tunes for every thirty day period will nevertheless be a big additionally in Zune Pass’ like.

  114. The Zune concentrates upon becoming a Transportable Media Player. Not a world wide web browser. Not a game machine. Probably within the potential it’ll do even superior inside of all those areas, nevertheless for by now it is a Good route in direction of prepare and listen towards your tunes and films, and is with no peer within just that respect. The iPod’s benefits are its website visiting and programs. If all those reliable even more persuasive, perhaps it is your ideal choice.

  115. This is turning out to be a little bit further more subjective, nevertheless I substantially desire the Zune Sector. The interface is vibrant, has even more flair, and some awesome functions which include ‘Mixview’ that allow you all of a sudden view equivalent albums, new music, or other customers related in direction of what you might be listening in the direction of. Clicking on a single of these will heart upon that merchandise, and another fixed of “neighbors” will arrive into watch, enabling by yourself in the direction of navigate more than studying by identical artists, songs, or buyers. Talking of buyers, the Zune “Social” is way too perfect enjoyment, enabling your self identify some others with shared tastes and turning out to be pals with them. You then can listen in direction of a playlist constructed primarily based upon an amalgamation of what all your close friends are listening in direction of, which is furthermore enjoyable. Individuals anxious with privacy will be relieved in the direction of know you can avert the public versus viewing your individual listening patterns if your self thus pick out.

  116. If you might be continue to upon the fence: grab your most loved earphones, intellect down to a Least difficult Acquire and ask in direction of plug them into a Zune then an iPod and perspective which 1 appears better in the direction of on your own, and which interface generates oneself smile even further. Then you can comprehend which is right for your self.

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