UN Is Hiring


Country: Kenya

The Protocol Assistant will act as liaison between UNDP and the Kenya Government Departments, namely, Ministry of Foreign Affairs, Immigration Department, Kenya Revenue Authority and the Registrar of Motor Vehicles, handling documents and issues related to immigration, duty-free and tax provisions of the Host Country Agreement for UNDP, as well as its eligible staff.

The Protocol Assistant promotes a collaborative, client-focused, quality and results-oriented approach consistent with UNDP regulations and rules and relevant host country statutes.

The Protocol Assistant works in close collaboration with the Operations teams in the country office, government counterparts and other resident and non-resident agencies to exchange information and ensure consistent and timely service delivery.

Objective and scope of the assignment

  1. Act as liaison between UNDP and the Kenya Government departments. Build and sustain cordial relationships with key officials in Government departments involved with the execution of immigration formalities, duty-free and tax exemption privileges according to the Host Country Agreement between UNDP and the Government of Kenya.
  2. Provide regular briefs to CO Operations teams on immigration formalities, duty free and tax exemption privileges and ensures that the information is continuously updated to guide staff in completing relevant host country forms governing various privileges and exemptions.
  3. Monitors status of documents submitted to government authorities to ensure efficient and timely provision services.
  4. Ensure coordination of actions and strict adherence to service deadlines.
  5. Keeps abreast of changes in administrative rules, regulations and procedures; provides interpretation.
  6. Maintain and ensure accuracy of the data stored in the electronic database and update the filing system, containing relevant information relating to staff/dependents, their entitlements and vehicles and ensure quick retrieval of required information.
  7. Track the expiry dates of documents in conjunction with Operations teams to remind the relevant staff member to initiate action for renewal of the same in good time.
  8. Any other related duties as may be assigned by supervisor.

Application process
Qualified candidates are requested to email their applications to email address: [email protected] to reach us on or before COB on Thursday, 12 October 2017.

Please quote the Procurement Reference No.: ‘’KEN/IC/2017/39 ‘’ on the subject line of the Technical and Financial proposals. Attachments must not exceed 5MB.

Firms are not eligible for this consultancy assignment (open only for national individual consultants).

Find additional information on this consultancy by downloading the documents below.

Annex 1 – Procurement Notice
Annex 2. Terms of reference
Annex 3– IC proposal form
Annex 4– Offerors Letter to UNDP (To be used for submitting the financial proposal)
Annex 5 – P11 form
Annex 6 – IC General Terms and Conditions

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