ADMINISTRATIVE ASSISTANT – SALARIES.Eastern Produce Kenya Limited
The successful candidate will be based at our NAIROBI OFFICE. His or her core duties will be to assist the Salaries Officer in the sound
administration of the General Management payrolls, record keeping and related activities.
MAIN TASKS INCLUDE: SALARY ADMINISTRATION & REPORTS
On a monthly basis, prepare and pay salaries
Analyse and pay pension deductions to the respective company retirement schemes
Prepare and pay all statutory and voluntary deductions , i.e. PAYE, NSSF, NHIF, Sacco to the relevant authorities
Post new entries and amendments to the payroll
Address staff related queries
Generate ad hoc reports
RECONCILIATION OF SALARIES BANK AND CONTROL ACCOUNTS
Assist in finalising Journal Vouchers for salaries and posting in the accounts system
Assist in finalising monthly salary costs allocations and generating invoices and credit notes for all Estates
Reconcile salary bank accounts Assist in reconciling of salary/benefit, deduction and contribution accounts
GENERAL ADMINISTRATION /RECORD KEEPING
Maintain records and monitor expense claims and communicate any adverse status to concerned employees and / or their managers
for correction
Maintain payroll and related staff records
Monitor loan and staff account balances and make recoveries as necessary
Administer vehicle and furniture loans
Assist with administration of Group Life premiums, Gratuity and RBS
Assist with processing of all correspondence related to staff entries and exits (offers, appointments, demises, retirements,
terminations, Dismissals etc.)
Assist with issuing P9s
Assist in referencing of new employees
Inspect Harvest iT system output such as automated journals and standard reports for correctness and report adverse situations as
necessary
Archive staff files and other Salaries Office records
PLANNING
Assist with preparation of annual salary increment lists for approval. Provide treasury report data of payments and forecast from Salaries Accounts
SPECIFICATIONS AND EXPERIENCE:
Have a minimum of CPA Part I or equivalent
A degree in business administration or management
Have 3 years’ experience in payroll administration.
Have basic knowledge of accounting in terms of payroll interface
Excellent computer skills and especially MS excel and MS word
Excellent communications and people skills Good administration skills and deadline driven
Be a person of high integrity with good organisational skills
If you meet the above requirements, please send your CV, cover letter and relevant certificates to the below address by 13 October 2017
Josker Malago –Juma
Administration Manager –Nairobi
Eastern Produce Kenya Limited
PO Box 45560 –00100
Nairobi
[email protected].
Please note that only shortlisted candidates will be contacted.