Applications are invited from  dynamic, self-driven and highly-motivated candidates to fill the above position. The post holders will be posted to major towns and will report  to the Chief Administrative Officer.

JOB SUMMARY & DESCRIPTION

Job Category: Administration & Office Support. Nature of Employment: Full Time. Salary & Remuneration: Attractive. Reporting to: The Chief Administrative Officer. The job is a dual-role involving full spectrum human resources and office Administration responsibilities. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas: benefits administration, employee relations, performance management, on boarding, policy implementation and employment law compliance. The office Administration component of this position is responsible for Supervising and coordinating overall administrative and office activities.

KEY ROLES AND RESPONSIBILITIES

1. Ensuring that the office is hospitable and is ideal working environment at all times
2. Undertake Responsibility for management of the building, which includes but not limited to managing repairs, tenant issues, etc.
3. Supervises the maintenance of overall office equipment and infrastructure
4. Maintaining office documents, in part by defining procedures for retention, protection, retrieval, transfer, and disposal of records
5. Monitoring office supplies, contracts and creating supply requisitions for approval
6. Follow-up with clients for invoice payments and maintain a record of pending and cleared payments
7. Organizing/Maintaining meeting records for both internal and external functions
8. Supervising staff in Accounts, Administration and subordinates such as cleaners, drivers, etc Ensuring personnel files are up to date and secure
9. Maintaining office Asset Management system, so as to ensure proper recording of assets issuance, transfer and disposal
10. Administering various human resource plans and procedures for all company personnel;
11. Assist in the development and implementation of employee handbook and personnel policies and procedures, in conjunction with senior management.
12. Performing benefits administration to include claims resolution and communicating benefit information to employees
13. Handling employee relations and report to senior management on observations regularly Maintaining directory of employees, monitor deployment, attendance and discipline.
14. Ensuring compliance with Government regulations concerning employment at all times Administer, NSSF,NHIF, Pension contributions, Medical Insurance and related matters Contributing to team effort by performing other tasks as needed

REQUIREMENTS AND QUALIFICATION

1. Relevant Degree/Diploma from an accredited institution
2. Sales and Support experience will be of added advantage
3. 1-3 years experience in a similar position.
4. Office administration procedures and practices
5. Excellent computer and organization skills.
6. Team player.
7. Self-motivated individual with impeccable integrity.

KEY COMPETENCIES

1. Client Service orientation
2. Data entry skills
3. Listening skills
4. Excellent writing skills
5. Negotiation skills
6. Judgmental skills
7. Adaptability
8. Motivation skills
9. Effective time management
10. Attention to detail and Analytical
11. Good Interpersonal relationships
12. Ability to Multi-task
13. Ability to write, think and work quickly without losing focus
14. Passionate in a Client services environment

APPLICATION PROCEDURE & INSTRUCTIONS

Email your updated CV only  to [email protected]

Do not submit copies of your academic certificates (these will be verified later).

Please quote Office Assistant (60-65K) in the email subject.

The closing date for this vacancy is 16th October 2017.

Applications will be reviewed on a rolling basis, with an aim to fill this position as soon as possible.

Delta Freight Limited is an equal opportunity employer.