Administrative Assistant – Click Title for Job Details
Duties
Basic Function of the Position – Supports intensive diplomatic engagement often of a sensitive nature by the Permanent Representative, Deputy Representative, and two expert level staff. Daily contact with foreign delegations, the United Nations and service providers in support of US Mission goals.
Supports intensive diplomatic engagement often of a sensitive nature by the Permanent Representative, Deputy Representative, and two expert level staff. Daily contact with foreign delegations, the United Nations and service providers in support of US Mission goals.
Qualifications and Evaluations
Requirements:
EXPERIENCE:
Three years of professional office experience as an Executive Assistant or equivalent or other organizational experience is required.
JOB KNOWLEDGE:
Knowledge of basic diplomacy (how embassies and international organization interact) is required.
Knowledge of word-processing and spreadsheet programs, especially MS-Word and MS-Excel is required.
Must be comfortable dealing with senior US officials as well as those from foreign delegations and the UN.
Must also be comfortable using or learning to use various types of equipment.
Education Requirements:
A college Degree is required.
Evaluations:
LANGUAGE: English level IV (Fluent) Reading/Writing/Speaking is required.
SKILLS AND ABILITIES: Must have excellent interpersonal, administrative and organizational skills.
Qualifications:
All applicants under consideration will be required to pass security certifications.
Administrative Receptionist – Click Title for Job Details
Duties
The incumbent provides general office support with a variety of clerical activities and related tasks in support of the Mission medical unit under the direct supervision of the RMO/MP. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The incumbent is the first point of contact, by both phone and in person, for patients and visitors to the medical unit and must maintain absolute patient confidentiality at all times.
Qualifications and Evaluations
Requirements:
EXPERIENCE: Minimum of one (1) year of secretarial or receptionist experience is required.
JOB KNOWLEDGE:
Incumbent must have working knowledge of administrative and clerical procedures; knowledge of computers and relevant software applications (MS Word, Outlook, Excel, Internet/Intranet); and knowledge of customer service principles and practices. Incumbent must possess the ability to type at least 45 wpm.
Education Requirements:
Completion of Secondary School is required.
Evaluations:
LANGUAGE: English level III (Good working knowledge) Reading/Writing/Speaking is required.
SKILLS AND ABILITIES:
The position requires the ability to be resourceful and proactive in dealing with sensitive issues. Must be flexible, service-oriented, self-motivated and able to work within the existing Mission structure. Must have the ability to organize, multi-task, prioritize and work under pressure. Must possess strong customer service, verbal communication and listening skills.
EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.
To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site.Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Residency and/or Work Permit
• High School Certificate
• Curriculum- Vitae (cv)
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.
Close of Application : 02/22/2024