STAFF ASSISTANT
Job Opening ID: 254476
Job Network: Management and Administration
Job Family: Administration
Category and Level: General Service and Related Categories, G-5
Duty Station: Nairobi
Department/Office: United Nations Environment Programme (UNEP)
Date Posted: March 10, 2025
Application Deadline: March 23, 2025
Join the United Nations Environment Programme (UNEP) as a Staff Assistant
The United Nations Environment Programme (UNEP) is the leading global authority advocating for the environment. Our mission is to set and drive the global environmental agenda, promote sustainable development, and support policy coherence within the United Nations system. UNEP is committed to fostering a sustainable and healthy planet for present and future generations.
We are seeking a highly motivated and organized Staff Assistant to join the UNEP Executive Office in Nairobi. This position will serve as a Personal Assistant to the Chief of Staff, playing a crucial role in ensuring the smooth operation of the Executive Office. If you have strong administrative skills and thrive in a fast-paced international environment, we encourage you to apply.
Key Responsibilities
As a Staff Assistant, you will be responsible for:
- Administrative Support: Providing comprehensive personal assistance to the Chief of Staff, managing schedules, appointments, and travel arrangements.
- Correspondence Management: Drafting, reviewing, and handling communications, ensuring proper documentation and filing systems are maintained.
- Meeting Coordination: Organizing high-level meetings, preparing agendas, and taking minutes to ensure effective follow-ups on key action points.
- Liaison and Coordination: Acting as a central point of contact between the Chief of Staff, senior officials, internal teams, and external stakeholders.
- Information Management: Maintaining confidentiality while handling sensitive information and facilitating efficient document flow.
- Event and Logistics Support: Assisting in the planning and execution of events, workshops, and conferences.
- General Office Administration: Ensuring office supplies and resources are well-stocked and operations run efficiently.
- Other Duties: Performing additional administrative tasks as required to support the Executive Office.
Competencies Required
To excel in this role, you should possess:
- Professionalism: Demonstrated ability to perform administrative duties efficiently and effectively in an international environment.
- Communication: Strong verbal and written communication skills with the ability to draft clear, concise, and professional documents.
- Planning and Organization: Excellent organizational skills with the ability to multitask and meet deadlines under pressure.
- Teamwork: A proactive and cooperative attitude with the ability to work collaboratively in a multicultural setting.
- Technological Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant administrative tools.
Work Environment
This position is based in Nairobi, Kenya, at the UNEP Executive Office. It offers a dynamic and inclusive work environment where collaboration and innovation are encouraged. UNEP provides employees with opportunities for growth, learning, and development while contributing to meaningful global environmental initiatives.
