Vacancy Description
Responsibilities
- Prepare employment contracts in conformity with legal framework.
- Execute administrative and legal related tasks
- Enter all data into the HR database (HOMERE) and UNIFIELD
- Prepare and maintain all HR documents and ensure personnel files are up-to-date.
- Update Social security & Tax office employee files in order to meet legal requirements and duties.
- Checking payroll calculations
- Draw up monthly pay slips for all staff, editing and updating the necessary data.
- Draw up the final pay slip and employment certificate at the end of a contract.
- Assist the administration Manager in the provision of monthly treasury in order to ensure the coverage advances on salaries, payroll and taxes payment.
- Supervise with Field Administration Manager all movements’ formalities and guest house stay.
- Support in recruitment (applications, interview…).
- Communicate to and brief new employees on HR policies.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Support the Administration Manager in translating documents into local language.
- Assists the Administration Manager in meetings upon request.
- Prepare all correspondence with local authorities (i.e. Ministry of Health) in order to maintain flow and soft relationships.
- Manage the MOH/MSF funded staff monthly payroll and file MoU’s and Service Level Agreements, amendments and contracts.
- Cash management and Unifield accounting
Requirements:
· Education: Diploma/Degree in business, HR Management or similar education.
· Experience: Desirable experience in MSF or other NGOs in developing countries.
· Languages : Kiswahili, English
· Knowledge : Required: Computer literacy(MS-Word, Excel)
· Desirable: MSF HR Software (HOMERE) and UNIFELD
· Competences : Flexibility, commitment, stress management, timeliness, autonomous in tasks
Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae mentioning on the subject email line, “FIN/HR Assistant”, to:
Email: [email protected]
Applications can also be hand delivered to MSF Office in Homa Bay or sent to:
Administrator MSF-France
P.O. Box 881 Homa Bay
DEADLINE: 5pm Sunday, 28 October 2018
ONLY SHORT-LISTED CANDIDATES WILL BE NOTIFIED. PLEASE ENSURE RELIABLE CONTACT INFORMATION.
MSF is an equal Employer and does not charge any application/ recruitment fee.