Opportunities For Young Kenyans

Administrative Assistant Position

Administrative Assistant

National Specialist
UNDP
Kenya
Nairobi (KEN)

English
Immediate
6 months
14 June 2020
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Within the delegated authority and under the supervision of Finance and Operations Specialist or his/her designated mandated representative(s), the UNV Administrative Assistant will:

  1. Act as liaison between UNDP and the Kenya Government departments. Build and sustain cordial relationships with key officials in Government departments involved with the execution of immigration formalities, duty-free and tax exemption privileges according to the Host Country Agreement between UNDP and the Government of Kenya.
  1. Provide regular briefs to CO Operations teams on immigration formalities, duty free and tax exemption privileges and ensures that the information is continuously updated to guide staff in completing relevant host country forms governing various privileges and exemptions.
  1. Monitors status of documents submitted to government authorities to ensure efficient and timely provision of the following services
  1. Notification of arrival and departure
  2. Issuance/renewal of re-entry passes for staff and their dependants
  3. Issuance/renewal of entry passes for non-Kenyan locally recruited staff
  4. Issuance of Kenya entry visas for meeting participants
  5. Extension of visitors passes for interns and consultants
  6. Issuance/renewal of diplomatic identity cards
  7. Issuance of Personal Identification Numbers
  8. Approval of PRO 1A, 1B and 1C for VAT exemptions for all goods imported by UNDP into Kenya
  9. Approval of VAT exemptions for staff, vendors and suppliers
  10. Registration of new vehicles purchased for official and private use
  11. Issuance/renewal of Kenyan road driving licenses for private vehicles of non-national staff and their dependants
  12. Issuance and return of number plates
  13. Transfer and disposal of vehicles
  14. Monitor follow up with relevant government authorities so as to minimize delays in processing
  1. Ensure coordination of actions and strict adherence to service deadlines.
  2. Keeps abreast of changes in administrative rules, regulations and procedures; provides interpretation.
  1. Maintain and ensure accuracy of the data stored in the electronic database and update the filing system, containing relevant information relating to staff/dependants, their entitlements and vehicles and ensure quick retrieval of required information.
  1. Track the expiry dates of documents in conjunction with Operations teams so as to remind the relevant staff member to initiate action for renewal of the same in good time.
  1. Any other related duties as may be assigned by superviso
 Bachelor degree or equivalent

  • University Degree in Business Administration or related field
 24 Months

  • Minimum 2 years of relevant professional experience in the area of administration, protocol, logistics, diplomacy

  • English(Mandatory), Level – Fluent
 Administration and administrative assistance

Administration, protocol, logistics, diplomacy

 No

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After
creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage
and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My
Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like
to apply.

Application deadline:14-06-2020

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