About
Announcement Number:Nairobi-2021-029Hiring Agency:Embassy NairobiPosition Title:Housing Clerk (Leasing) – All Interested ApplicantsOpen Period:02/18/2021 – 02/25/2021Format MM/DD/YYYYVacancy Time Zone:GMT+3Series/Grade:LE – 0820 6Salary:(KES) KSh0Work Schedule:Full-time – 40 hour work weekPromotion Potential:LE-6Duty Location(s):1inNairobi, KETelework Eligible:NoFor More Info: HR Section
020-363-6000
[email protected]
Overview
Hiring Path:• Open to the public
Who May Apply/Clarification From the Agency:For USEFM – FP is FS. Actual FP salary determined by Washington D.C.
• All Interested Applicants / All Sources
Security Clearance Required:Public Trust – Background InvestigationAppointment TypePermanentAppointment Type Details:• Indefinite subject to successful completion of probationary periodMarketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.Summary:
The work schedule for this position is Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.Supervisory Position:NoRelocation Expenses Reimbursed:NoBack to top
Duties
The incumbent combines two functions of secretary and administrative assistant in the General Services Office Leasing unit, which manages the inventory of all 294 USG leased and owned properties serving 32 USG agencies; assists in coordinating and planning the clerical and office support responsibilities, performing administrative and clerical duties, including ordering supplies using Department of State software; acts as the alternate Contracting Officer’s Representative on the garbage contract for all residential and office areas with a daily collection cycle and performs other related tasks in the management, administration, execution and oversight of the garbage contract.
Position will be supervised by Housing/Leasing Supervisor.Back to top
Qualifications and Evaluations
Requirements:
EXPERIENCE:
At least two (2) years of progressive responsibility in office management is required.
JOB KNOWLEDGE:
Proficiency in Microsoft Suite computer application packages such as MS Office (MS-Word, MS-Excel, MS-Access, MS-Outlook, etc).
Basic accounting, management skills, Organizational skills and Customer service skills.Education Requirements:
- Completion of Secondary School
Evaluations:
LANGUAGE:
Level IV English (Fluent, Writing/Reading/Speaking) (This may be tested) is required.
Level III Swahili (Good Working Knowledge, Writing/ Reading/ Speaking) is required.
SKILLS AND ABILITIES
Ability to plan, coordinate and monitor activities related to work performed by vendors at residences. Must be able to possess good interpersonal skills as well as ability to provide excellent customer service. Ability to be a team player and work congenially with colleagues, handle enquiries from mission staff, landlords, vendors with tack and courtesy. Ability to work with minimum supervision and to take the initiative to follow-up on tasks and deadlines.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.Qualifications:
All applicants under consideration will be required to pass medical and security certifications.Back to top
Benefits and Other Info
Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:
- Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
- Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
- The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.
- ** If selected, EFMs are expected to serve in the positon for at least one year from the date of hire, and their sponsor’s tour of duty must allow sufficient time for this.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- Copy of Orders/Assignment Notification (or equivalent)
- Residency and/or Work Permit
- Secondary School Certificate
- Diploma in business/office management.
- Curriculum- Vitae (cv)
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.