Are you ready for a career that offers you the opportunity to make a difference in an exciting industry? Do you want to be part of a dynamic and forward-thinking organization?
The Kenya Tourism Board (KTB) is looking for a Senior Office Assistant to join our team and play a pivotal role in supporting the smooth operations of our offices.
Position: Senior Office Assistant
Responsibilities:
At KTB, we believe in the power of teamwork and dedicated individuals. As a Senior Office Assistant, you will be responsible for a range of essential tasks that keep our office running efficiently. Your role will include:
(i) Coordinate cleaning and tidying up surfaces and assigned offices: Maintaining a clean and organized workspace is vital for a productive environment. You will take the lead in ensuring that our offices are tidy and presentable.
(ii) Coordinate moving and arranging office furniture, equipment, machinery, and stationery: You’ll be in charge of organizing and arranging the office layout, making sure that everything is in its place for a seamless workflow.
(iii) Prepare tea for authorized officers and guests and cleaning of utensils: Welcoming our guests with a cup of tea and maintaining clean utensils is part of ensuring a warm and hospitable environment.
(iv) Collect and dispatch mail and parcels: You will be responsible for handling incoming and outgoing mail and parcels, ensuring that they reach the right recipients in a timely manner.
(v) Updating and maintaining mail movement registers: Keeping track of mail and parcels is crucial for accountability and efficiency. Your role will include maintaining accurate records of all incoming and outgoing mail.
(vi) Operate basic office equipment, which includes photocopying, binding, and lamination: Proficiency in handling office equipment is essential. You’ll be responsible for tasks such as photocopying, binding, and lamination to support various office functions.
(vii) Supervise the general cleaning and fumigation of the Board’s offices: Ensuring that the office environment is clean and safe is a priority. You’ll supervise the cleaning and fumigation processes to create a hygienic and pleasant workspace.
Qualifications:
To thrive in this role and contribute to the success of KTB, you should possess the following qualifications:
(i) Kenya Certificate of Secondary Education mean grade D+ (plus) or its equivalent from a recognized Institution: A strong educational foundation is important for this role.
(ii) Certificate in any of the following; Front Office, Customer care, House Keeping, or its equivalent from a recognized institution: Specialized training in office-related fields is a valuable asset.
(iii) Three (3) years’ experience as an Office Assistant: Previous experience in a similar role will be beneficial as it demonstrates your understanding of office operations.
(iv) Computer proficiency: Basic computer skills are necessary to perform tasks related to office equipment and record-keeping.
(v) Shown merit and ability as reflected in work performance and results: Your track record and performance history will showcase your abilities and dedication to your work.
(vi) Ability to take instructions: Being able to follow instructions and carry out tasks accurately and efficiently is essential.
(vii) Good customer care relations: As a representative of KTB, you should be courteous and attentive when interacting with our guests and colleagues.
Deadline: 31st October, 2023
Apply Now
If you’re ready to take on this exciting opportunity and be a part of our team, please click on this link to apply.
Join us at KTB and become an integral part of the team that promotes and develops Kenya’s vibrant tourism industry.
Your role as a Senior Office Assistant will be a valuable contribution to our mission. Apply today and let your career journey begin with us!