IFDC is currently seeking passionate individuals to join its team, as the organization continues to expand its impact and work towards creating positive changes in agriculture and sustainable soil management across the world.
Responsibilities
Reception Duties:
• Answer phones and receive guests and clients.
• Coordinating with ICIPE main gate in case of guests visiting IFDC offices
Administrative Support duties:
• Coordinate the movement of parcels in and out of the organization on behalf of staff.
• Prepare communications such as memos, emails, invoices, reports, and other correspondence under the supervision of the Administration Officer and the Country Director.
• Serializing Travel requests and forwarding them to the staff & accounts department for payment processing.
• Create and maintain filing systems, both electronic and physical as required.
• Maintaining, updating, and replenishing the stationery inventory, and also Office and kitchen supplies
• Supporting the office with all the logistics
• Assist the office with making copies and scanning of documents
• Assist in setting up meetings and ensure that meeting rooms are well arranged and that refreshments are served for meetings where applicable.
• Overseeing kitchen cleanliness and preparing tea for staff.
• Ensure the cleanliness of all the IFDC Kenya offices in collaboration with the ICIPE.
• Any other duties assigned.
Reporting and Work Relationships
The General Office Assistant will report to the Country Director in close collaboration with the Administration Officer.
Location
This is a national recruitment with a duty station in the IFDC Nairobi office based in Kenya.
Benefits
IFDC’s benefits include annual and sick leave, health, and group life insurance coverage, a 13th-month salary, social security and pension contribution in compliance with local laws, and end-of-contract benefits.
Salary Clause
The salary grade for this position is BG 4 with a proposed starting salary of KES 97,467.00 gross per Month.
The determination of new employee salaries takes into account various factors. These include the salary range linked to the assigned job grade, the candidate’s qualifications for the job’s responsibilities and prerequisites, internal fairness, the competitive state of the job market, as well as potential organizational and budgetary considerations.
Required Experience
- Bachelor’s degree in business administration, Business Management, or any related field.
- At least two years experience in a similar position with an international organization.
- Strong computer skills and experience in MS Office applications and database management
- Internet skills include the use of e-mails, group messaging, and information-gathering
- Proficiency in English, both in verbal and written communication.