The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Main purpose of job:
The Job Holder will manage all aspects of the High Commissioner’s (HC’s) diary, working closely with Chief of Staff, the PAs to the Deputy High Commissioners, Visits Officer and Events Coordinator to make the best use of time available for priority issues ensuring all logistical/administrative arrangements are in place.
The Job Holder will arrange meetings and plan through short-notice changes in response to daily and weekly diary management. This position requires attention to detail, ability to prioritize and deconflict diary requests by presenting options to the Chief of staff for discussion. The job holder will be required to spot opportunities which present most effective use of HC’s time. They should also have good organisation skills, enthusiasm and a willingness to be flexible and adapt to changing circumstances. It also requires proactivity, excellent communication and good collaboration skills.
The Job Holder will work closely with a wide range of internal and external stakeholders and build close relations to leverage on a daily basis, while learning the HC’s preferred working styles, prioritising and adapting to the fast-paced nature of the HC’s office.
Essential qualifications, skills and experience
- Excellent customer service skills
- The ability to work independently and to react to situations, which may arise without close supervision
- Excellent computer skills (Word, Excel, Teams and Internet)
- Must have high level of interpersonal skills to handle sensitive and confidential information. This position requires poise, tact, diplomacy and discretion
- The ability to develop and use effectively a personal network
- Must be able to work in a fast-paced environment with demonstrated ability to handle the pressure of juggling multiple competing tasks and demands
Desirable qualifications, skills and experience
- Strong communication skills, both written and oral are required. Must be able to interact and communicate with individuals at all levels, clearly and confidently.
- Experience of working with cross-functional team