To work collaboratively with the project team on specific short- and long-term assignments. S/he will oversee tasks delegated by the Project Manager, Project Officers, coordinate with the project team and stakeholders and ensure that the work assigned is moving forward on time and on budget. S/he is highly organized, adaptable, and able to prioritize tasks while working independently. S/he is responsible for the day-to-day general administration of the Project Field Office, assisting the Project Manager and providing general administrative support to the project team.
DUTIES AND RESPONSIBILITIES
▪ Organize and monitor meeting schedules for the Project Team
▪ Plan and organize team activities on a need’s basis
▪ Track and see that reporting deadlines, responses to emails, etc are met
▪ Raise PRs and follow through to LPOs and payment
▪ Set up and manage (virtual) meetings and sessions including provision of meeting links, sending out reminders, etc
▪ Provide regular updates verbally and in written form to Management
▪ Provide day-to-day administrative support, including Human resources, Procurement and Finance as may be required
▪ Assist in the follow up for facilities, services, maintenance.
▪ Keep abreast with all organizational changes and business developments.