About
Announcement Number: Nairobi- 2024-045
Hiring Agency: Embassy Nairobi
Position Title: Public Health Administrative Management Assistant – In-house Applicants Only Open Period: 03/25/2024 – 04/09/2024 Format MM/DD/YYYY
Vacancy Time Zone:GMT+3Series/Grade: LE – 0540 8
Salary: KES KSh2,474,341 – KES KSh 4,106,283 /Per Year
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-8Duty Location(s):1 Vacancy in
Nairobi, KETelework Eligible:NoFor More Info: HR Section
020-363-6000
[email protected]
Overview
Hiring Path:• Open to the public
Who May Apply/Clarification From the Agency:For USEFM – FP is 5. Actual FP salary determined by Washington D.C.
Only one Open-to category should remain:
• Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required:Public Trust – Background InvestigationAppointment TypePermanentAppointment Type Details:• Indefinite subject to successful completion of probationary periodMarketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply. Summary:
The work schedule for this position is:
- Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end. Supervisory Position: No Re location Expenses Reimbursed: No Travel Required: Not Required
Duties
The Program Management Assistant, under the supervision of the Deputy Director Management and Operations, provides support on a variety of technical and programmatic issues to assist the assigned branch/team effectively manage their program activities.
Job holder helps with the planning, implementing, monitoring and reporting of branch/team technical activities, and report tracking, special program meeting coordination, and various other responsibilities that support the functioning of the teams.
Incumbent is responsible for a full range of programmatic support duties to support branch activities including drafting and editing documents (including developing charts, tables and graphs), maintaining spreadsheets, attending meetings, liaising with implementing partners, developing and implementing tracking systems for program progress, and related duties.
Position manages electronic and hard copy filing systems for the programmatic branches and provides data entry support for program reports, partner information and tracking within the branch/team. Job holder provides support to the Division of Global Health Protection programs.
Qualifications and Evaluations
Requirements:
EXPERIENCE:
Minimum of five years’ work experience in project management administrative support or program support, as well as prior experience in the collection, analyses and presentation of information is required.
JOB KNOWLEDGE:
A thorough knowledge of Agency and applicable interagency management operations, to include financial management, and contracting (including grants, contracts and/or cooperative agreement audit and accounting requirements), travel, IT, and other administrative procedures, regulations, and requirements is required. Good knowledge of the host country and U.S. operational environment, including a good understanding of government laws and regulations pertaining to training, contracting, legal adherence, development and public health implementation is required.Education Requirements:
Bachelor’s Degree in Business Administration, Health Management, Public Administration is required.
Evaluations:
LANGUAGE:
Level IV (fluent) in English (speaking/reading/writing) and Level III (good working knowledge) in Kiswahili (speaking/reading/writing.) is required
SKILLS AND ABILITIES:
The incumbent must have excellent organizational skills with attention to details. Excellent inter-personal skills in order to effectively promote CDC’s efforts and cooperation with internal and external staff and clients and to coordinate with US Embassy staff to ensure mutual cooperation are required. Must possess ability to collect, organize and analyze data and narrative reports, internal flow charts, and to present information and draft clear and concise reports.
Must have the ability to multitask effectively, the ability to interpret and apply written administrative, operational and protocol guidelines, policies and procedures, and ability to plan and establish effective schedules for meeting CDC support requirements. Intermediate user level of word processing, spread sheets and office software, standard keyboarding, and standard ability with numerical skills is required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nairobi, Kenya may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Kenyan Police Clearance Certificate.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Residency and/or Work Permit
• Bachelor’s Degree in Business Administration, Health Management, Public Administration
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Nairobi, Kenya.