Duties
The Program Associate (PA) will serve as the International Narcotics and Law Enforcement Affairs (INL)/Nairobi’s Contracting Officers’ Representative (COR) and Grants Officers’ Representative (GOR). This role includes working with Contracting Officers (CO), Grants Officers (GO), and the INL Program Office in the oversight and management of contracts and grants funded by INL.
Additionally, the PA will assist with other programmatic support tasks including mandatory End Use Monitoring, invitational travel, and Leahy Vetting. The PA reports to the INL Deputy in the INL Office.
Qualifications and Evaluations
Requirements:
Option 1.
EXPERIENCE: Minimum of 4 years of progressive administrative work, or similar work requiring strong organizational skills is required.
EDUCATION: A bachelor’s degree in business management, International Relations or Project Management is required.
OR
Option 2
EXPERIENCE: Minimum of 6 years of progressive administrative work, or similar work requiring strong organizational skills is required.
EDUCATION: 2 years of College/University studies
OR
Option 3
EXPERIENCE: Minimum of 8 years of progressive administrative work, or similar work requiring strong organizational skills is required.
EDUCATION: High School Diploma
JOB KNOWLEDGE:
Applicants must have intermediate knowledge of the MS Office Suite and other proprietary software, including the International Vetting and Security Tracking System (INVEST), Integrated Logistics Management System (ILMS), ILMS End-Use Monitoring, and ILMS ARIBA Spend Management. Additionally, knowledge of clerical and office administrative processes is required, along with an understanding of embassy protocol and processes.
Qualifications: All applicants under consideration will be required to pass security certifications. Education Requirements:
Option 1.
EXPERIENCE: Minimum of 4 years of progressive administrative work, or similar work requiring strong organizational skills is required.
EDUCATION: A bachelor’s degree in business management, International Relations or Project Management is required.
OR
Option 2
EXPERIENCE: Minimum of 6 years of progressive administrative work, or similar work requiring strong organizational skills is required.
EDUCATION: 2 years of College/University studies
OR
Option 3
EXPERIENCE: Minimum of 8 years of progressive administrative work, or similar work requiring strong organizational skills is required.
EDUCATION: High School DiplomaEvaluations:
LANGUAGE: Level IV (Fluent) speaking/reading/writing of English is required.
SKILLS AND ABILITIES:
Strong writing and reporting skills, along with typing and numerical abilities, are necessary for success in this position. Organizational skills and the ability to follow through on tasks are also crucial. The ability to interact tactfully with U.S. Government (USG), host country, and other officials is required. Additionally, candidates must be able to obtain and maintain a Secret Clearance.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.Qualifications:
All applicants under consideration will be required to pass security certifications.
Benefits and Other Info
Benefits:Agency Benefits:
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:
- Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
- Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
- The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Secret clearance.
Interested candidates for this position must submit their application to the following link for consideration https://ke.usembassy.gov/jobs/ Click ERA site under Job Openings
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- Copy of Orders/Assignment Notification (or equivalent)
- DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- University Degree
- University Transcript
Next Steps:
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Nairobi.