The Council of Governors (CoG) is a vital institution established under Section 19 of the Intergovernmental Relations Act 2012. It plays a key role in facilitating consultation among County Governments, sharing information on county performance, building capacity for Governors, and addressing national and county interests through reports from intergovernmental forums (Section 20). To effectively fulfill its mandate and vision, the Council is structured into various sectoral working committees and departments.
The Council of Governors is now offering an exciting internship opportunity in the Human Resources and Administration Department. This internship is a chance to gain hands-on experience in HR and administrative functions while contributing to the effective execution of the Council’s mandate.
Internship Opportunity: Human Resource and Administration Intern
Scope of Assignments: As an intern in the HR and Administration Department, you will support the department’s day-to-day operations and assist with administrative and HR functions. Your specific duties and responsibilities will include:
- Assisting in the daily operations of HR and administrative functions.
- Providing clerical and administrative support in the Human Resources Unit.
- Processing documentation and preparing reports related to personnel activities such as staffing, recruitment, training, grievances, and performance evaluations.
- Ensuring easy access to HR Committee updates, reports, and bills while maintaining updated information for relevant parties.
- Compiling committee minutes and reports, and summarizing outputs from meetings.
- Assisting with tasks related to the Human Resource, Labour, and Social Welfare Committee.
- Convening and taking minutes during Human Resource, Labour, and Social Welfare Committee meetings.
- Offering guidance on records management best practices.
- Handling mail receipt, sorting, and filing correspondences according to CoG’s indexing plan.
- Conducting weekly file tracing for action officers and recording file status.
- Dispatching mail while maintaining a secure tracing register.
- Welcoming and greeting guests, visitors, staff, and the public visiting the Council.
- Responding to inquiries from guests and making appropriate referrals as necessary.
- Operating the telephone switchboard, answering and redirecting incoming calls, and addressing inquiries appropriately.
- Performing any other duties as assigned by the supervisor.
Supervision:
The intern will report to and be supervised by the Head of Human Resource in the Human Resource and Administration Department.
Duration of Internship: The internship will run for a period of six (6) months.
Qualifications and Requirements:
To qualify for this exciting opportunity, you should meet the following criteria:
- Hold a Bachelor’s Degree in Human Resource and Administration.
- Have a certificate in Computer Applications.
- Be experienced in conducting comprehensive research.
- Possess outstanding interpersonal, analytical, and communication skills.
- Demonstrate the ability to meet deadlines, maintain accuracy, and exhibit attention to detail.
- Be highly computer literate and proficient in both written and spoken English and Kiswahili.
- Show the ability to work independently and collaboratively as part of a team.
How to Apply
If you are a motivated individual looking to gain practical experience in HR and administration, we encourage you to apply for this exciting internship. Here’s how to apply:
- Prepare your Curriculum Vitae (CV), including the names and contact details of three referees.
- Write a compelling cover letter.
- Submit your CV and cover letter via email to [email protected].
- Ensure the subject line of your email clearly indicates the position you are applying for: Human Resource and Administration Intern.
Application Deadline: All applications must be submitted by Wednesday, 22nd January 2025.
Important Notes:
- The Council of Governors is an equal opportunity employer.
- Persons living with disabilities and individuals from marginalized areas are strongly encouraged to apply.
- Only shortlisted candidates will be contacted for further steps.
- Canvassing will result in automatic disqualification.
About the Council of Governors: The Council of Governors plays a crucial role in strengthening governance and promoting collaboration among County Governments. Joining us as an intern is an excellent opportunity to develop your skills while contributing to impactful work that shapes the future of governance in Kenya.
Apply Now and take the first step in building a rewarding career in Human Resources and Administration with the Council of Governors!
