Capital Markets Authority Hiring Office Administrator

Job Opportunity: Temporary Office Administrator

The Capital Markets Authority (CMA) is a statutory agency established to regulate and develop a robust and efficient capital market in Kenya. As part of its mandate to foster growth and professionalism in the financial sector, the Authority is inviting qualified individuals to apply for the following temporary position:

Position: Temporary Office Administrator

Directorate: Corporation Secretary and Legal Affairs
Number of Positions: 1
Contract Duration: Six (6) Months Fixed Term Contract
Reporting To: Director, Corporation Secretary and Legal Affairs

Job Responsibilities:

The selected candidate will play a pivotal role in supporting the Directorate of Corporation Secretary and Legal Affairs by performing the following duties:

1. Planning and Logistical Support
   Provide comprehensive planning and logistical assistance for all functions within the directorate.
2. Administrative Duties
   Handle administrative tasks, including mailing, scanning, copying, and managing other clerical activities as required.
3. Document Preparation and Formatting
   Prepare and format documents such as correspondence, schedules, reports, drafts, memos, and emails to ensure professional and consistent communication.
4. Document Management
   Maintain document records through referencing, filing, and updating movement registers to ensure accurate and efficient document tracking.
5. Meeting Coordination
   Provide administrative support for directorate meetings, maintain departmental leave and work schedules, and coordinate appointments.
6. Office Cleanliness and Equipment Maintenance
   Ensure that the directorate offices are clean and liaise with the ICT department to maintain the serviceability of office equipment.
7. Office Supplies Management
   Requisition office supplies, allocate them as needed, and maintain proper inventory records.
8. Facilities and Equipment Reporting
   Report on the serviceability and condition of directorate facilities, equipment, fixtures, and fittings.
9. Communication Management
   Answer calls on behalf of the Director, respond to inquiries, and coordinate internal and external communications within the directorate.
10. Scheduling and Travel Coordination
    Organize and coordinate meetings, appointments, and travel arrangements for the Director, ensuring timely and efficient operations.
11. Other Duties
    Perform any additional responsibilities as assigned by the Director from time to time.

Key Skills, Knowledge, and Competencies:

• Integrity and honesty.
• Strong teamwork abilities.
• Excellent multitasking skills.
• Self-management and attention to detail.
• Professionalism in handling tasks.
• Outstanding communication and interpersonal skills.
• Effective negotiation skills.

Why Join Us?

The Capital Markets Authority offers an opportunity to work in a dynamic and professional environment, contributing to the growth and development of Kenya’s capital markets while gaining valuable experience and insights into the financial sector.

How to Apply

To apply for this exciting opportunity, click “Apply Now” and complete the application form on the provided e-recruitment portal. Applications must be submitted by February 31, 2025.

Note:

• Only shortlisted candidates will be contacted for interviews.
• Canvassing in any form will result in automatic disqualification.
• CMA is an equal opportunity employer, and persons with disabilities are encouraged to apply.
• The recruitment process is free of charge; the Authority does not levy any fees.

Apply Now