Are you looking for a meaningful career that enables you to make a tangible impact on vulnerable communities? BOMA is hiring a Cluster Office Administrator to support our mission of lifting 3 million people out of extreme poverty by 2027.
About BOMA
BOMA is a Kenyan NGO dedicated to providing economic inclusion programs across Northern Kenya. Founded 15 years ago, BOMA has transformed the lives of over 704,352 women, youth, and refugees in Africa’s drylands. We are committed to reaching last-mile populations, increasing resilience to climate change and other crises, and leveraging data-driven approaches to eradicate extreme poverty. Our organization boasts an impressive graduation rate and a 99% local staff structure, ensuring sustainability and community-driven solutions.
Job Position: Cluster Office Administrator
Location: Turkana (Cluster Office)
Employment Type: Full-Time
Reporting To: People and Culture Manager
Key Responsibilities
As the Cluster Office Administrator, you will play a critical role in supporting administration, procurement, and HR functions within BOMA’s programs and operations. Your duties will include:
Administration Responsibilities
- Ensure the safety, maintenance, and overall organization of the Cluster Office.
- Manage office supplies, stationery, and front office services.
- Allocate office sitting and working spaces to Cluster Office staff.
- Oversee the allocation of vehicles for field travel and ensure adherence to travel schedules.
- Manage logistics for program activities, including driver schedules and vehicle servicing.
- Maintain fuel logs, service schedules, and repair records for vehicles and motorbikes at the Cluster Office.
- Ensure compliance with BOMA’s vehicle parking policies.
- Oversee the safety and security of BOMA’s assets at the Cluster Office and in the field.
- Handle petty cash management, reconciliation, and replenishment.
- Assist in budgeting procedures at the Cluster Office level.
- Organize travel and accommodation for staff and visitors.
- Receive and review payment documentation for submission to the Head Office.
Procurement Responsibilities
- Oversee all procurement processes within the Cluster Office in collaboration with the Procurement and Logistics Manager.
- Maintain an updated supplier database, contracts, and contacts at the Cluster Office level.
- Assist the Head Office in prequalification of service providers.
- Identify procurement opportunities and advise the Procurement Manager to ensure value for money.
- Assist in bid analysis and evaluation for the procurement committee.
- Ensure accurate submission of procurement documentation for payments.
- Maintain well-organized records of purchase requisitions and Local Purchase Orders (LPOs).
People (HR) Responsibilities
- Process leave applications and maintain the leave register for Cluster Office staff.
- Collect and forward documentation for new hires to the People and Culture Manager.
- Support onboarding of new employees, ensuring they have work tools, email access, and other necessary resources.
- Maintain accurate and up-to-date employee records for Cluster Office staff.
- Assist in conducting exit interviews and managing employee offboarding processes.
- Support the recruitment process by contacting candidates and organizing interviews.
Qualifications & Experience
- Bachelor’s degree in International Development, Business Administration/Management, or a related field from a recognized institution.
- Minimum three (3) years of experience in an administrative role in a busy organization, preferably in Northern Kenya (Marsabit).
- Strong interpersonal, oral, and written communication skills, including proficiency in English grammar and AP style.
- Excellent planning and organizational skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, internet, and remote conferencing applications).
Why Join BOMA?
At BOMA, we provide you with an opportunity to contribute to meaningful change. Our work directly improves the livelihoods of vulnerable populations through climate-smart entrepreneurship and economic inclusion programs. As part of our team, you will:
- Work in a collaborative and dynamic environment.
- Gain invaluable experience in poverty alleviation and sustainable development.
- Be part of an organization committed to empowering communities and driving lasting impact.
How to Apply
If you are interested and meet the qualifications above, submit your application, including a cover letter, detailed CV, daytime telephone contact, and three professional referees via the designated application portal.
Ensure your current salary and expected salary are mentioned in the cover letter.
Subject line: “Cluster Office Administrator Turkana”
Application Deadline: 7th February 2025. Late applications will not be considered.
Apply Now and be part of BOMA’s mission to drive economic transformation in Africa’s drylands!
