Victory Farms (VF) is seeking a Legal Assistant to join our Corporate Affairs team. If you have a passion for legal research, compliance, and administrative support, this role offers an opportunity to contribute to one of the fastest-growing aquaculture companies in the world. Based at our headquarters in Nairobi, this position may require travel to other VF sites.
About Victory Farms
Founded in 2016 on Lake Victoria, Victory Farms has grown into the largest aquaculture producer in Kenya. With operations in Homa Bay County and distribution across Kenya, we are on track to becoming the leading tilapia farm in Africa. We are committed to sustainable, environmentally friendly, and socially responsible aquaculture.
Our vertically integrated model includes production, processing, sales, and distribution, ensuring the highest standards in performance, execution, culture, and integrity. We invest in world-class technologies, people, and processes to drive our mission forward.
Position: Legal Assistant
Location: Nairobi, with travel to other VF sites
Closing Date: February 5, 2025
Job Overview
The Legal Assistant will play a crucial role in supporting the legal department through research, compliance monitoring, document management, and administrative tasks. The ideal candidate will be detail-oriented, highly organized, and able to work independently while coordinating with multiple teams.
Key Responsibilities
1. Legal Research & Compliance
- Conduct legal research using platforms such as kenyalaw.org.
- Assist in interpreting laws, regulations, and legal precedents.
- Stay updated on regulatory changes and inform relevant stakeholders.
- Ensure adherence to corporate compliance policies.
2. Document Drafting & Review
- Assist in drafting and reviewing legal documents, including contracts, MOUs, leases, and agreements.
- Prepare internal and external briefs, memos, and reports.
- Collaborate with different departments to ensure accuracy and compliance in legal documents.
3. Legal Audit & Reporting
- Maintain and report on departmental costs and compliance activities.
- Prepare compliance reports and maintain records of leases and permits.
- Coordinate with other departments to track legal contracts, agreements, and documentation gaps.
4. Document & Archive Management
- Organize and manage legal documents, contracts, and agreements using web-based tools.
- Monitor and track contract expirations, renewals, and modifications.
- Handle digital and paper records efficiently to ensure accessibility and compliance.
5. Administrative Support
- Provide administrative support, including processing permits, licenses, and immigration applications.
- Manage employee inquiries related to corporate legal matters.
- Prepare presentations and reports for internal use.
Skills & Qualifications
- Diploma in Legal Studies/Paralegal or a related field.
- Experience in a legal assistant role is preferred.
- Strong knowledge of legal procedures and regulations.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite.
- Ability to multi-task and manage projects effectively.
- Strong problem-solving skills and ability to work independently.
- Ability to work in a fast-paced, results-oriented environment.
Why Join Victory Farms?
- Be part of the fastest-growing aquaculture company in Africa.
- Gain visibility and exposure within a rapidly expanding industry.
- Work with a mission-driven team committed to sustainable food production.
- Receive mentorship and coaching from industry leaders.
- Develop professionally in a fast-paced and innovative environment.
How to Apply
If you meet the above qualifications and are excited to join our team, we encourage you to apply.
Submit your CV and cover letter to [email protected] by 5th February 2025.
Subject Line: Legal Assistant – Corporate Affairs
Join us and contribute to a mission-oriented organization that is transforming aquaculture and sustainable food production in Africa!
