Join Our Team as an Administrative Assistant
Are you a highly organized and detail-oriented professional looking for an opportunity to support a dynamic branch office? We are seeking a proactive Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our branch by handling administrative duties and providing essential support to the Branch Operations Officer.
Key Responsibilities
As an Administrative Assistant, you will play a vital role in the efficient functioning of our branch office. Your key duties will include:
- Managing office administration and handling inquiries from visitors.
- Handling correspondence, telephone calls, and office documents.
- Ensuring an organized and efficient office layout.
- Planning and organizing meetings, workshops, conferences, and seminars.
- Ensuring the security and confidentiality of branch records, documents, and equipment.
- Preparing responses to general and routine correspondence.
- Developing and maintaining office systems, including records management.
- Maintaining the branch office property inventory.
- Sorting incoming mail and directing it to appropriate staff members.
- Supervising outsourced support staff and ensuring smooth office operations.
- Maintaining office equipment and ensuring it is in good working condition.
- Storing, retrieving, and disseminating information to staff and stakeholders.
- Managing the front office, ensuring it is clean, well-organized, and presentable.
- Receiving and dispatching hand-delivered mail to the appropriate registry.
- Replenishing reception reading materials and promotional displays.
- Ensuring the provision of office supplies, stationery, water, and refreshments for staff and visitors.
- Overseeing the cleanliness of the branch office and ensuring workplace safety measures are upheld.
- Liaising with Occupational Health and Safety representatives to maintain a safe work environment.
- Updating leave schedules at the branch level.
- Performing other administrative tasks as assigned by the Branch Operations Officer.
What We Are Looking For
We are looking for a professional who demonstrates:
- High integrity and ethical standards.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy.
- Proficiency in Microsoft Office applications.
- Ability to prepare reports and manage office operations efficiently.
Why Join Us?
This is an excellent opportunity to work in a professional and collaborative environment where your skills and contributions will make a real impact. If you thrive in an organized setting and enjoy providing administrative support, this role is perfect for you!
How to Apply
Qualified applicants are encouraged to submit their applications on or before 5:00 PM, Friday, 7th February 2025 using the link provided below.
