Finance and Budget Assistant (G-6) – UNEP, Nairobi
Job Opening ID: 250828
Job Network: Management and Administration
Job Family: Finance
Category and Level: General Service and Related Categories, G-6
Duty Station: Nairobi, Kenya
Department/Office: United Nations Environment Programme (UNEP)
Date Posted: February 4, 2025
Application Deadline: February 18, 2025
About UNEP
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the environmental agenda, promotes sustainable development, and advocates for the global environment. UNEP’s Industry and Economy Division encourages governments, local authorities, and industries to adopt sustainable policies and technologies. The Chemicals and Health Branch, GEF Chemicals and Waste Unit, where this position is located, focuses on ensuring safe chemical management and sustainability in trade and economic policies.
Job Responsibilities
Budget Responsibilities
- Assist in reviewing, analyzing, and preparing the medium-term plan and budget revisions.
- Prepare financial tables and supporting documents for budget estimates and proposals.
- Assist managers in determining resource requirements for budget submissions.
- Conduct research and assist Fund Management Officers in reviewing budgets for intergovernmental and expert bodies.
- Monitor expenditures against the approved budget and make necessary adjustments.
- Review requisitions for goods and services to ensure proper allocation of funds.
- Assist in preparing budget performance reports and analyzing variances between approved budgets and actual expenditures.
- Ensure accuracy and integrity of financial data.
- Coordinate with other finance and budget staff to prepare financial reports.
- Support data collection, analysis, and preparation of reports for decision-making.
- Assist in updating financial materials, including web content and brochures.
Claims Management
- Review, analyze, and process payments to third parties and consultants.
Treasury Responsibilities
- Monitor and review payment remittance methods and investigate non-receipt cases.
- Review and follow up on project partner refunds and application of funds.
- Process payments and follow up on disbursements with the Cashier.
- Generate receipts and deposits for all incoming funds.
- Notify payees regarding payment status and address queries from staff, donors, and Fund Management Officers.
- Investigate complaints regarding missing funds.
- Maintain accurate records and archive documents as required.
General Responsibilities
- Draft and prepare correspondence related to financial and budget matters.
- Maintain financial records and ensure files are up to date.
- Provide guidance, training, and supervision to other general service staff where necessary.
- Perform other duties as assigned.
Competencies
- Professionalism: Knowledge of financial rules and regulations in a UN environment. Ability to analyze and interpret financial data, identify discrepancies, and resolve issues.
- Planning and Organizing: Ability to set priorities, manage time efficiently, and anticipate risks.
- Accountability: Takes ownership of responsibilities, meets deadlines, and adheres to organizational regulations and rules.
Education & Experience
- A minimum of seven (7) years of progressively responsible experience in finance, budgeting, accounting, or a related field is required.
- Candidates with a first-level university degree or higher require a minimum of five (5) years of experience.
- Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is desirable.
- Proven experience with Enterprise Resource Planning (ERP) systems such as SAP is desirable.
- One year or more of experience in data analytics or a related field is desirable.
Languages
- Fluency in English is required. Knowledge of another UN language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
Special Notice
- Appointment or assignment to this position is subject to funding availability.
- The United Nations is committed to gender equality and encourages applications from women.
- No application fees are charged at any stage of the recruitment process.
