Amref International University (AmIU) is a premier institution dedicated to training, research, and extension in health sciences, with a strong focus on promotive, preventive, rehabilitative, and palliative healthcare. Founded on the extensive experience and expertise of Amref Health Africa, AmIU is known for over six decades of excellence in community health interventions, training, and education. The university provides postgraduate, undergraduate, higher diploma, diploma, and certificate programs, along with Continuing Professional Development (CPD) courses that prepare health professionals to serve across the healthcare system. As AmIU strives to become the Pan-African University in Primary Health Care, we seek passionate individuals ready to inspire lasting change.
We are currently looking for a qualified Senior Administrative Assistant to join our dynamic team in Nairobi, Kenya.
Job Title: Senior Administrative Assistant
Location: Nairobi, Kenya
Job Type: Full-time
Job Description
The Senior Administrative Assistant will provide high-level, proactive, and confidential support to the Deputy Vice-Chancellor Academic and Students Affairs (DVC-ASA). This role involves handling diverse responsibilities such as diary management, correspondence, document preparation, event coordination, and general office administration.
Key Responsibilities
Secretarial and Administrative Support
- Serve as the primary administrative support for the DVC-ASA, ensuring smooth office operations.
- Manage schedules, travel arrangements, telephone inquiries, correspondence, filing systems, and record-keeping.
- Oversee version control of policies, documents, and contact lists.
- Examine incoming correspondence, coordinate responses, and anticipate necessary actions.
- Ensure the DVC-ASA is adequately briefed for meetings, engagements, and external interactions.
- Act as secretary to the DVC-ASA committee meetings, preparing agendas, minutes, and follow-ups.
- Utilize AmIU’s information management systems to generate reports on finance, student records, and other key areas.
- Collate and analyze data, conducting internal and sector-wide research to support informed decision-making by the DVC-ASA.
Customer Service, Teamwork, and Collaboration
- Serve as the first point of contact for the DVC-ASA’s office, managing external and internal communications effectively.
- Represent the DVC-ASA’s office in interactions with stakeholders at local, national, and international levels.
- Ensure smooth internal communication and information flow within the university.
- Collaborate with other AmIU offices in organizing VIP visits, special lectures, graduation events, and liaising with marketing and communication teams as required.
- Arrange and oversee hospitality services for visitors.
Planning and Organization
- Ensure the DVC-ASA’s office functions efficiently by managing day-to-day activities and meeting critical deadlines.
- Prepare for external meetings, liaising with key stakeholders and collaborative partners.
- Draft, edit, and proofread correspondence, reports, and presentations for the DVC-ASA.
- Respond promptly to inquiries and requests, ensuring professional and timely communication.
- Manage incoming and outgoing correspondence, maintaining follow-ups for timely resolutions.
- Prepare and format documents, reports, and presentations using Microsoft Office Suite and other relevant software.
- Handle all travel arrangements, including booking flights, accommodations, and processing visas.
- Provide additional administrative support to other staff members as required and manage the DVC-ASA’s research portfolio.
- Maintain the confidentiality of sensitive and official information at all times.
Why Join Amref International University?
By joining AmIU, you become part of a forward-thinking institution shaping Africa’s healthcare education landscape. You will be working in a dynamic and collaborative environment where innovation and commitment to excellence drive our operations.
How to Apply
If you believe you are the right fit for this role, submit your cover letter and updated CV detailing your relevant experience and skills before Thursday, 27th February 2025.
To apply, visit our Vacancies page on the Amref International University website: https://amref.ac.ke
Note:
- AmIU posts all open vacancies on our official website and social media pages.
- Official emails from AmIU will come from an @amref.ac.ke or @amref.org address.
- Amref International University is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
- We are an equal-opportunity employer, embracing diversity, and maintaining a non-smoking work environment.
Apply now and become a part of a transformative institution dedicated to excellence in healthcare education!
