Aga Khan University Hospital, Nairobi (AKUH,N) is a premier private not-for-profit teaching hospital providing world-class tertiary and secondary healthcare services in East Africa. With over 60 years of service excellence, AKUH,N has been at the forefront of delivering high-quality care and is the first hospital in East Africa to achieve accreditation from the prestigious Joint Commission International (JCI), USA.
As part of our commitment to maintaining exceptional standards and ensuring the continuity of supplies, we are seeking a dynamic and qualified Purchase Officer, PSCMD Procurement to join our team in Nairobi, Kenya. This role is instrumental in managing non-medical (FDBR/GSTR) procurement activities and coordinating warehouse operations to achieve departmental and institutional goals.
The successful candidate will report directly to the Assistant Manager, Purchasing and Supply Chain Management Division.
Job Purpose
The Purchase Officer will play a crucial role in ensuring the continuity of supplies by closely monitoring stock movement and levels, as well as planning staff work schedules efficiently. This role involves sourcing, selecting, and negotiating the best prices for stock and non-stock items while maintaining high-quality standards and regulatory compliance.
The position is vital for coordinating the procurement activities within the warehouse and ensuring a seamless flow of supplies across various departments to support the overall mission of AKUH,N in delivering high-quality healthcare services.
Key Responsibilities
1. Financial Management
- Source, select, and negotiate for the best discounts on trade prices for all stock and non-stock items.
- Ensure products meet the highest quality standards in line with regulatory requirements.
- Manage procurement budgets effectively to optimize cost savings without compromising on quality.
2. Administration
- Assist in managing and following up on local, regional, and import procurement, ensuring timely resolution of delays or stock shortages.
- Facilitate productive communication between staff and vendors to maintain positive working relationships.
- Source and evaluate new suppliers with high-quality products at competitive prices.
- Conduct vendor interviews and site visits to learn about products, pricing, and distribution logistics.
- Coordinate delivery schedules with suppliers to ensure timely supply of products.
3. Quality Control
- Evaluate suppliers based on price, quality, and delivery timelines to maintain high procurement standards.
- Monitor and review contracts to ensure compliance with terms and conditions and recommend necessary changes.
- Stay updated on industry trends and advancements by attending meetings, CME’s, and conferences.
4. Coordination
- Identify high-value and fast-moving product lines, negotiate fixed prices, and maintain cost efficiency.
- Coordinate with suppliers to ensure on-time delivery and manage supply chain logistics effectively.
- Oversee the delivery of items between suppliers to ensure timely distribution across warehouses and stores.
- Collaborate with the JCIA team to ensure procurement activities comply with JCIA requirements.
5. Reporting
- Maintain and update purchasing records, data, and pricing information in the system accurately.
- Review and maintain records of existing contracts to ensure ongoing compliance and performance.
- Monitor the seamless flow of invoices to the documentation team for efficient financial processing.
- Conduct regular checks on team adherence to institutional policies and procedures.
Qualifications, Experience, and Skills Required
- Educational Qualification: Bachelor’s Degree in Supply Chain Management or related field.
- Experience: Minimum of 3 years’ work experience in supply chain management, preferably in a healthcare setting.
- Technical Skills: Basic knowledge of Inventory Control systems and proficiency in MS Office Suite (MS Excel, MS Word, MS PowerPoint).
- Communication Skills: Excellent interpersonal and communication abilities.
- Analytical Skills: Strong attention to detail and the ability to analyze data for decision-making.
- Organizational Skills: Excellent organizational and administrative abilities to manage multiple tasks efficiently.
- Leadership Skills: Proven leadership and team management skills.
- Interpersonal Skills: Ability to work both independently and within a team, demonstrating a collaborative approach.
Why Join Aga Khan University Hospital, Nairobi?
- Opportunity to be part of a globally recognized healthcare institution known for its high-quality care standards.
- Competitive compensation and benefits package.
- A dynamic and supportive work environment fostering continuous learning and growth.
- Opportunity to work with a diverse team of professionals dedicated to healthcare excellence.
- A chance to contribute to the healthcare sector in East Africa and make a difference in people’s lives.
How to Apply
If you are passionate about procurement and supply chain management and meet the qualifications and experience requirements, we invite you to be part of our dedicated team at Aga Khan University Hospital, Nairobi.
To apply for this exciting opportunity, Apply Now before the closing date on 07/03/2025, 9:59:00 PM.
Aga Khan University Hospital, Nairobi is an equal opportunity employer committed to diversity and inclusion. We encourage qualified individuals from all backgrounds to apply.
Join us and contribute to the legacy of excellence in healthcare!
