- Nairobi, Kenya
- Intern
- Opportunity Type: Current Opening
Company Description
Amref Health Africa was founded in 1957 and has since grown to become the largest African-based international health development organisation; currently implementing more than 180 programs, reaching more than 40 million people across 35 African countries; and a staff complement of over 2,000. Headquartered in Nairobi, Kenya, Amref Health Africa has offices in ten countries in Africa – Burkina Faso, Ethiopia, Guinea (Conakry), Kenya, Malawi, Senegal, South Sudan, Tanzania, Uganda and Zambia. An additional eleven advocacy and fundraising offices are located in Europe and North America.
Amref Health Africa is driven by its vision of ‘Lasting health change in Africa’ and its mission ‘To catalyze and drive community-led and people-centred health systems while addressing social determinants of health’.
We believe that the power to transform Africa’s health lies within its communities, and therefore strive to ensure that health systems are not only functional but that communities are empowered to hold these systems accountable for the delivery of quality and affordable health care.
Job Description
This individual will be reporting to the Human Resource Associate and will be handling the below responsibilities;
1. HR Records & Information Management
- Ensure quality and integrity of HR filing system by keeping all HR records, information and files clearly labelled, organized and confidential.
- Maintain staff personal files and ensure that all files have up to date information.
- Capture and update employee personal information data accurately.
- Produce HR data and reports as required and within set deadlines.
- Maintain tracking record of file movements.
- Archiving of HR documentation/files.
- Document management (sorting in HR folder).
- Conduct a file audit and work with HR to update missing information/documentation.
- Retrieve employee files and furnish information as requested.
2. Recruitment & Selection
- Ensure records of all recruitment and selection processes of employees and consultants are correctly filed.
- Filing of recruitment documents in the recruitment master file.
- Support in reviewing applications and planning for interviews when assigned.
- Regular update of all new interns in the master database.
3. General HR Support Services
- Assist in drafting employment contracts, job profiles, letters and any other documents as directed.
- Support in induction and orientation of both new and existing employees, ensuring that all relevant policy documents and forms are made available and ensuring easy access of system for all new joiners and transitions.
- Supporting in updating of all the monthly induction and orientations of new employees in the master tracker.
- Updating all new joiner’s and expatriate database.
- HELB billing schedule follow up for all the new employees.
4. Any other tasks
- As assigned by your supervisor.
Qualifications
Education Background
- Bachelor’s Degree in HRM / Social Sciences or other related field.
- CHRP/Diploma in Human Resources Management is an added advantage.
Skills and Competences
- Understanding of general HR functions
- Problem solving skills
- Analytical skills
- Critical thinking
- Service orientation
- Ability to maintain confidentiality
- Effective communication and interpersonal skills and ability to work effectively with others
- Able to work accurately with attention to detail
- Ability to work under pressure and minimum supervision
- Good computer skills, including Word, Excel, PowerPoint and Outlook
- Effective use of technology and department procedures to assist in achievement of objectives
- Fluency in spoken and written English
- Deliver and track documentation/ letters as well as employee files
Additional Information
Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be Thursday 27th February 2025.
Amref Health Africa does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment. Although Amref may use different job boards from time to time to further spread its reach for applicants, all open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly also note that official emails from Amref Health Africa will arrive from an @amref.org address.
Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy.
