The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds.
We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law.
We promote family-friendly flexible working opportunities, where operational and security needs allow.
The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Main purpose of job:
The Finance Assistant will work as part of the Corporate Services Finance team to deliver a full range of Financial, Budgeting and Accountancy services in keeping with the Foreign Commonwealth & Development Office policies and Generally Accepted Accounting Standards.
Roles and responsibilities:
Invoicing and Payment processing (60%)
- In consultation with the Senior Finance Officer deliver staff salary payments (payroll) supporting documentation and assist with payroll computation.
- Raising supplier invoices for payment in liaison with the Global Transaction Processing Centre (GTPC), based in the Philippines.
- Raising credit and debit memos for payment.
- Following up on refunds of purchase advances and travel advances.
- Checking invoices on hold and liasing with relevant teams to resolve issues to facilitate payment.
- Reviewing submitted invoices to ascertain compliance to procurement (P2P) guidelines.
- Consolidating weekly mobile wallet payments supporting documents on a weekly basis for checking by Head of Finance
- Following through the payment process to ensure timely payment of mobile wallet payments
- Overseeing the raising of invoices for staff debts, manual invoices and the preparation of journals to correct mischargings
Reconciliation (10%)
- Assist Partners Across Government (PAGs) on issues that may arise and to respond to queries e.g. on charging codes.
- Ensuring transactions available for reconciliations are timely processed and uploaded on SharePoint, working with GTPC to resolve any outstanding queries within set timelines.
Cover for the Senior Finance Officer (10%)
- Maintaining cash book (NPA) and ensuring cash policies and controls are followed.
- Ensuring timely preparation of payroll for quality control checks by Head of Finance before approval and submission to the Hub & GTPC Manila.
- Ensuring correct filing and reporting of monthly statutory deductions.
Others (20%)
- Keep the accounts filing system up to date at all times and ensure good record keeping.
- Ensuring compliance with FCDO accounting procedures and correct charging of other government departments.
- Support in weeding/Clean-up of aging accounts records.
- Assist in ensuring completeness and accuracy of fixed assets register through collaboration with teams to monitor asset movements and ensuring proper communication to the Fixed Assets team in London.
- Other duties assigned to the incumbent by the Head of Finance or designee
Resources managed:
BHC cash box
Essential qualifications, skills and experience
- Certified Public Accountant – CPA (K) or Chartered Certified Accountant (ACCA) registered with the Institute of Certified Public Accountants of Kenya (ICPAK) or Association of Chartered Certified Accountant
- Microsoft Excel (Advanced Excel training will be an added advantage)
Desirable qualifications, skills and experience
- Bachelor in Commerce (Finance or Accounting option)
- 2 years’ experience in a finance office team
- Member of accounting body in good standing
- Good communication skills, attention to detail and initiative.
- Good team working skills
Required behaviours
Delivering at Pace, Managing a Quality Service, Working Together
