Join Our Team at Save the Children: Make a Difference in Children’s Lives
Save the Children has been providing support to children in Kenya through our development and humanitarian programmes since 1950. We work with communities, local partners, and the government to design and deliver programmes that meet the needs of the most deprived children. Our mission is to create a world where every child survives, learns, and is protected.
The Situation for Children in Kenya
More than half of Kenya’s population consists of children. While significant progress has been made, high levels of inequality persist, preventing millions of children from surviving and reaching their full potential.
- One in four children under the age of five are stunted, with the highest rates of stunting found in rural and remote areas.
- Neonatal mortality rates remain high, leading to a considerable number of children dying within their first month of life.
- Many children in rural areas lack access to quality education, with limited early education opportunities that are critical to their development.
- One in three girls experience sexual violence before their 18th birthday.
- Kenya is home to a growing youth population, with 78% of the population below the age of 35. Many young people struggle to secure sustainable employment.
- Kenya hosts almost 500,000 refugees from neighboring countries, more than half of whom are children.
- Climate change has intensified challenges, with extreme drought conditions affecting livelihoods and making children even more vulnerable.
Grants and Partnerships Intern
The Awards Management intern will provide overall support to all Awards and Implementing partners. He/she will liaise with all relevant departments to ensure the effective management of the awards.
SCOPE OF ROLE:
Reports to: Awards Assistant
Key contacts: Head of Awards, Awards and Partnership Coordinator, Partnerships Specialist.
Dimensions:
Save the Children works in 9 field offices in Kenya. This staff will provide support to all field offices.
Staff directly reporting to this post:
None
KEY AREAS OF ACCOUNTABILITY:
Proposal development
- Ensure all award documentation at proposal stage is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.
Awards, Partnerships and AMS Management
- Support in preparing for the monthly Award and Partner review meetings, record action points from the meetings and circulate these promptly.
- Support in preparation of partner agreements.
- Support in ensuring award kick off meetings are planned for in a prompt manner and the planning is well-coordinated with the other relevant functions.
- Play a role in developing overall analysis of budget vs actual expenditures (BVA) for monthly review meetings.
- Maintain the income tracker and funding tracker, and also share the status with the team on a weekly basis.
- Maintain the close out backlog tracker and do regular follow ups with the various teams to ensure close out of pending SOFs.
- Support the Awards Assistant to populate and share the partner reporting tracker and also update the Awards Management System (AMS) on a timely basis.
- Support the Awards Assistant in sending out timely calendar invites for the award led meetings
- Support in taking action points in the award led meetings and further getting this reviewed and circulated on a timely basis.
- Support in putting together management information from AMS to the rest of the team via a portfolio analysis report on a monthly basis showing information on awards in pipeline, active awards, awards under amendment, high risk awards and closed awards.
- Ensure that AMS is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.
Donor Compliance
Support on donor compliance to ensure requirements such as reporting deadlines, implementation period, amendment timing/procedures, audit and SCI award management policies are well understood and adhered to.
DESIRED COMPETENCIES
Delivering Results
- Establishes clear and compelling objectives with teams and individuals and monitors progress and performance
- Holds others accountable for achieving results and challenges under performance.
Working effectively with others
- Puts mechanisms in place to ensure effective collaborative working across boundaries
- Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes
- Breaks down silo working and challenges behaviours that are not collaborative
Problem Solving and decision making
- Identifies and addresses root causes of long-term problems facing legacy awards
- Brings in external perspective to ensure decision making remains relevant and future focused
- Explores and analyses external trends and their potential impact on strategic choices
- Takes calculated risks and has the courage to stand by decisions despite resistance
Leadership and Developing Others
- Delivers needs-based results in complex and fast-changing contexts
- Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions
- Demonstrates courage by willingness to confront difficult situations and take potentially unpopular decisions
- Actively encourages a team environment where team members feel able to contribute,champion or challenge decisions
- Conveys complex strategic issues with clarity,brevity and confidence
- Develops and implements processes to ensure that the workplace is inclusive and the talents of individuals are harnessed to achieve individual and organisational success.
QUALIFICATIONS AND EXPERIENCE
Essential
- Bachelor’s qualification in Commerce, Economics, Business Administration or equivalent.
- Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
- Very strong capacity for attention to detail, problem solving, and analysis of trends.
- Computer literate (i.e. Ms Office and knowledge of grant management and financial systems would be an added advantage).
- Cultural awareness and ability to build relationships quickly with a wide variety of people.
- Patient, adaptable, flexible,able to improvise and remain responsive and communicate clearly and effectively under pressure.
- Strong communication (written and spoken),and interpersonal skills in English,with experience in a multicultural setting
Desirable
- Experience with Save the Children award management policies, procedures, systems, and Save the Children’s award management system (AMS).
- Experience of project management, M&E management or funding coordination.
Apply
Finance Intern
The Finance Intern will support the Finance team in delivering the objectives in a timely and accurate fashion. This is a key role as it will pivotal in ensuring timely payment processing of all payables and liabilities in the Country Office.
SCOPE OF ROLE:
Reports to: Finance Coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Samburu,Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. We employ nearly 400 staff and have an operating annual budget in 2022 of approximately US$29 million.
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Financial accounting and Treasury
- Supports the finance team members in invoice reconciliation on the ProSave platform by reviewing documentation for accuracy and completeness.
- Prepares Mpesa Payment Vouchers authorization and payment.
- Supports the finance team in the filing and archiving process to ensure safeguarding of finance documents and ease of document retrieval
- Prepares the General Ledger and Cash Offline Spreadsheets (GLACOS), ensuring accuracy in charge codes.
- Supports with the monthly bank reconciliation process.
- Supports in processing monthly payroll statutory deductions to the regulatory authorities.
- Prepares General Ledger and Cash Offline Spreadsheet for posting in the financial system.
- Back up of finance documents in DMS on a timely manner
- Performs single account/balance sheet account reconciliations on a weekly basis, preparing schedules for review by the Finance Officer.
- Prepares adjustments and reallocation Journals.
- Cooperates and assists with audit requirements.
- Ensures compliance with SCI rules and regulation in day to day execution of duties
- Any other duties as may be assigned by the supervisor.
Others
- Uploading Manual payments in Pro-Save and ensure they are approved for payment.
- Support with proper archiving of financial supporting documents.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- holds self-accountable for making decisions, managing resources efficiently, and achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, members, external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- Undergraduate degree in Accounting/finance or equivalent or Professional Accounting qualification.
- At least 1 year Experience working in accounting (not-for-profit accounting preferred)
- Computer fluency; highly competent using Microsoft Excel and other MS applications.
- Familiarity with computerised accounting systems
- Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
- Proven ability to handle challenging workload.
- The highest level of integrity and commitment to prevent corruption.
- Strong interpersonal skills and ability to interact with all departments in the Regional.
- Willingness to undertake occasional travel to the Country Offices for training, support and
- Experience working with colleagues based in complex country contexts would be an asset.
- Local or international accounting qualification (completed or part-completed) desired.
Apply
Supply Chain Intern
The Supply Chain Intern is responsible for supporting the Supply Chain unit with procurement of goods and services for both the Nairobi Country Office and field offices, and ensure delivery to the program
SCOPE OF ROLE:
Reports to: Supply Chain Coordinator
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Sourcing
- Compile fully signed FWAs and share with Supply Chain Coordinator for publishing in ProSave
- Support with draft catalogue generation for upload in ProSave
- Support with vetting and Registration of Suppliers in Prosave
- Assist in contract management, negotiations, and supplier performance tracking.
- Support in preparing procurement sourcing reports and documentation for audit purposes.
- Assist in identifying and evaluating potential suppliers based on quality, cost, and delivery time.
- Support the procurement process, including request for quotations (RFQs), tenders, vendor selection, and purchase order/FWA preparation.
- Through guidance of Supply Chain Coordinator, obtain quotations or supply bids in line with SC procurement thresholds and policy.
- Complete competitive bid analysis and obtain required approvals as per the Supply chain manual
- Support in processing invoice payments, ensure all stages of the procurement checklist have been completed, and pass to Supply Chain Coordinator for review and sharing with finance.
Filing systems
- Make sure that all Supply Chain documents, policies, waivers, and contracts are correctly filed in the open and closed procurement files, in consecutive number.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- Diploma/Degree or equivalent and professional training in supply chain management
- At least 6 months experience in supply chain areas- Procurement, Warehousing and Logistics
- Should have completed an industrial attachment in an institution
- Highly developed interpersonal and communication skills including influencing, negotiation
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Strong results orientation and commitment
- Ability to use excel, word and outlook
- Should possess strong work ethics
- Fluency in English, both verbal and written
- Commitment to Save the Children values
