Career Opportunity: Administrative Assistant (G-6) – UNEP

Join the United Nations Environment Programme (UNEP)

The United Nations Environment Programme (UNEP) is seeking a highly motivated and detail-oriented Administrative Assistant (G-6) to join our team in Nairobi, Kenya. This role is an exciting opportunity for a dedicated professional to support UNEP’s administrative functions, ensuring efficient and effective operations. If you are passionate about administration and eager to contribute to UNEP’s mission, we encourage you to apply.

Position Overview

• Job Title: Administrative Assistant
• Level: G-6
• Job ID: 253606
• Job Network: Management and Administration
• Job Family: Administration
• Duty Station: Nairobi, Kenya
• Application Deadline: April 1, 2025, 23:59:59 PM (New York Time)

Job Description

As an Administrative Assistant, you will play a key role in supporting UNEP’s administrative processes, ensuring smooth day-to-day operations. Your responsibilities will include, but are not limited to:

Administrative Support

• Provide comprehensive administrative support to UNEP offices and teams.
• Organize meetings, conferences, and official events, including logistics and documentation.
• Manage office supplies, procurement requests, and vendor coordination.
• Handle correspondence, reports, and other official documents.

Human Resources Support

• Assist in recruitment processes, including scheduling interviews and preparing documents.
• Maintain and update staff records, leave schedules, and personnel files.
• Support onboarding processes for new employees and interns.

Financial and Budgetary Support

• Assist in financial administration, including budget tracking and invoice processing.
• Prepare financial reports, expenditure statements, and fund requests.
• Coordinate travel arrangements, including airfare, accommodation, and allowances.

Records and Documentation Management

• Maintain accurate and up-to-date records, files, and databases.
• Ensure proper filing of contracts, agreements, and confidential documents.
• Assist in drafting reports, briefing notes, and presentations.

Logistics and Office Coordination

• Manage office logistics, equipment maintenance, and IT support coordination.
• Support travel arrangements for staff and visiting officials.
• Ensure compliance with UN administrative policies and procedures.

Why Join UNEP?

• Be part of a globally recognized organization dedicated to environmental sustainability.
• Work in a dynamic, multicultural, and professional environment.
• Access opportunities for career growth and professional development.
• Contribute to impactful projects that drive global change.

How to Apply

Interested candidates should submit their applications by April 1, 2025 (New York Time).

Apply Now