Ministry of Health Hiring Accounts Assistant

The Ministry of Health (MoH) is the Government body whose key mandate is to build a progressive, responsive and sustainable healthcare system for accelerated attainment of the highest standard of health to all Kenyans as enshrined in the Constitution of Kenya 2010.

The Ministry is undertaking an elaborate process to digitize its health ecosystem; a key enabler towards realization of Universal Health Coverage; through the Digital Health Agency (DHA), a body established under Part II of the Digital Health Act of 2023; with the mandate to develop, operationalize and maintain a secure, compressive and integrated health system through management of the core digital health systems and infrastructure.

The State Department for Medical Services has entered into an agreement with Safaricom Consortium for Provision of Healthcare Information Technology Digitalization for Universal Healthcare Project and has set up a Project Management Office to oversee the implementation of the project.

The Project seeks to recruit qualified and competent persons to fill vacant positions in the Project Management Office on a two-year contract (renewable) as shown below.

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Please Note:

1. Candidates should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.
2. Only shortlisted and successful candidates will be contacted.
3. Canvassing in any form will lead to automatic disqualification.
4. The State Department for Medical Services is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenyans diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. Therefore, people with disabilities, the marginalized and the minorities are encouraged to apply.
5. Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcripts during interviews.
6. It is a criminal offence to present fake certificates/documents.
7. Serving officers shall be required to produce the original letter of appointment to their current substantive post during the interview.

Vacancy No. SDMS/ DHP/019

Job Description

As an Accounts Assistant, you will report to the Project Accountant and assist in processing invoices, reconciling financial transactions, and maintaining accurate records. You will handle bank deposits, prepare expense reports, and support audits.

Your role includes verifying financial documents, ensuring compliance with financial policies, and maintaining both digital and physical financial records. Strong attention to detail and knowledge of accounting software are essential.

Key Responsibilities

1. Reconciling invoices and identifying discrepancies;
2. Creating and updating expense reports;
3. Process reimbursement forms;
4. Preparing bank deposits;
5. Entering financial transactions into internal databases;
6. Checking spreadsheets for accuracy;
7. Maintaining digital and physical financial records;
8. Issuing invoices to customers and external partners, as needed
9. Review and file payroll documents;
10. Participate in quarterly and annual audits;

Required qualifications, Skills and Experience

1. At least three (3) years’ experience in handling accounting matters preferably in a project setting;
2. Diploma in accountancy, or CPA part II, or equivalent qualification from a recognized institution;
3. Knowledge of basic bookkeeping procedures;
4. Familiarity with finance regulations;
5. Certificate in Computer Accounting packages; and
6. Ability to handle sensitive, confidential information.

Timelines and milestones

The contract period is for two years which is renewable subject to satisfactory performance and availability of funds.

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