Are you a finance professional seeking a meaningful career in a dynamic and impactful organization? TradeMark Africa (TMA) is hiring! We’re looking for passionate individuals to fill key positions within our Corporate Services Department. If you’re driven, analytical, and value integrity and excellence in service delivery, this is your chance to be part of an organization that is transforming lives through trade.
TMA is a leading aid-for-trade institution that aims to grow prosperity in East Africa through increased trade. With a focus on reducing barriers to trade and enhancing business competitiveness, we partner with governments, private sector actors, and civil society to deliver sustainable results. Our Nairobi office is currently seeking qualified professionals to join our finance team and contribute to our mission of facilitating trade across the region.
Below are the current vacancies, complete with detailed job descriptions and responsibilities.
Position: Finance Officer – Operations
Location: Nairobi, Kenya
Department: Corporate Services
Grade: JG8
Reporting to: Manager, Finance Operations
Direct Reports: None
Job Summary
The Finance Officer – Operations is responsible for executing day-to-day financial transactions and ensuring compliance with internal controls, statutory requirements, and organizational policies. This role will support both finance operations and reporting functions, ensuring the accuracy and timeliness of financial records, reconciliation of key accounts, and processing of staff claims, vendor payments, and tax obligations.
Key Roles and Responsibilities
1. Financial Processing and Compliance
- Process invoices and payments in the Financial Management Information System (FMIS) as per the Service Level Agreement (SLA), ensuring all payments are well-supported and comply with internal policies.
- Oversee accurate and timely payment of taxes, including Withholding Tax and VAT, to the relevant authorities.
- Maintain and update the Fixed Assets and Project Assets registers.
- Review staff advances and claims, ensuring payments are supported, policy-compliant, and processed within SLA timeframes.
2. Account Reconciliation and Reporting
- Prepare bank reconciliations and resolve any reconciling items in a timely manner.
- Review and reconcile balance sheet accounts such as receivables and payables, and ensure overdue items are followed up and corrective journals posted.
- Verify staff advance surrenders for completeness and accuracy before posting them in FMIS.
- Assist in the preparation and dissemination of accurate and timely financial reports for management decision-making and statutory reporting.
3. Audit and Assurance Support
- Provide documentation and support for both internal and external audits.
- Maintain high standards of record-keeping and internal controls for audit readiness.
4. Risk Management and Governance
- Promote a culture of sound risk management and controls within finance operations.
- Actively identify, escalate, and mitigate risk incidents, including potential fraud or policy breaches.
- Ensure full compliance with all relevant organizational policies and procedures, including anti-corruption and safeguarding protocols.
5. Organizational Engagement
- Participate in regular learning sessions, reflection meetings, and knowledge-sharing initiatives.
- Uphold TMA’s core values and contribute to the creation of a high-performance culture.
- Report any safeguarding or integrity concerns promptly in line with TMA’s reporting channels.
Minimum Academic and Professional Qualifications
- Bachelor’s degree in Commerce (Accounting/Finance) or a related field.
- Certified Public Accountant of Kenya (CPA-K) or equivalent professional accounting qualification.
Work Experience Requirements
- At least three years of progressive work experience in a busy accounts department for degree holders.
- Hands-on experience with accounting software and Microsoft Office applications.
- Strong knowledge of financial forecasting, budgeting, and auditing principles.
Technical Skills and Competencies
- Excellent written and verbal communication skills.
- Strong analytical abilities and high attention to detail.
- Effective time management and organizational skills.
- Ability to work under pressure and meet deadlines.
Why Join TMA?
At TMA, we pride ourselves on delivering excellence and promoting sustainable economic growth across Africa. By joining our team, you will:
- Work in a diverse and collaborative environment.
- Be part of high-impact regional trade and development programs.
- Gain exposure to a wide range of finance and operational responsibilities.
- Enjoy opportunities for professional development and career growth.
- Contribute to improving lives through economic empowerment and trade facilitation.
How to Apply
Interested candidates are encouraged to review the full job description and apply online through the official TMA career portal.
