The Aga Khan University (AKU) stands as a beacon of excellence in the world of academia and healthcare across the developing world. As part of the Aga Khan Development Network (AKDN), AKU is a not-for-profit institution with a profound commitment to improving the quality of life through impactful research, high-quality teaching, and exceptional healthcare services. With campuses and programs spread across Pakistan, Kenya, Tanzania, Uganda, Afghanistan, and the UK, AKU’s influence is both wide-ranging and deeply rooted in community development.
In East Africa, AKU is recognized for its robust academic programs in medicine, nursing, teacher education, and journalism. The Aga Khan University Hospital, Nairobi (AKUH, N), serves as a premier teaching hospital, offering a wide array of secondary and tertiary healthcare services. With over 3,000 full-time staff and faculty members, AKU continues to make a difference in the lives of individuals and communities.
AKU now invites dynamic and qualified individuals to apply for two key positions within its Human Resources Department in Nairobi, Kenya. These roles are integral in supporting the institution’s HR operations and ensuring efficient, people-centered service delivery across academic and healthcare divisions.
Available Positions
1. Human Resource Assistant
Department: Human Resources
Entity: Aga Khan University
Location: Nairobi, Kenya
Job Type: Regular
Employee Status: Standard
Closing Date: 30 April 2025
Role Overview
The Human Resource Assistant will provide vital administrative and functional support to the Human Resources Department. Reporting to the Senior Manager HRBP-Health and the HRBP-Academics, the successful candidate will support the delivery of responsive and efficient HR services across various departments within AKU.
Key Responsibilities
- Coordinate and schedule HR-related meetings, including booking venues, confirming participants, and taking minutes.
- Prepare and draft HR correspondence using institutional templates.
- Administer employee medical benefits for both staff and their eligible dependents.
- Facilitate the resignation process for staff whose resignations are accepted at the departmental level.
- Coordinate with departments on contract extensions or terminations when prompted by HR triggers.
- Track probation periods and support in confirming new staff timely.
- Ensure timely benefits enrollment in accordance with university policies.
- Process provident and pension fund withdrawal forms for employees through Jubilee Insurance.
- Send clearance documents and final exit letters to the Finance Department for final dues processing.
- Address leave-related queries and assist in troubleshooting.
- File HR documents in physical files and electronically using DOC-IT.
- Update the HR Quality Variance Reports by the 5th of each month.
- Process monthly pool forms as required.
- Support academic certification verification for new hires.
- Perform other duties as assigned to ensure smooth HR operations.
Note: Specific qualifications for this role have been provided in the original listing and are not restated here. Applicants are encouraged to refer to the attached PDF or the Aga Khan University website for full qualification details.
2. HR Administration (Fixed Term Appointment) – (250000G7)
Department: Human Resources
Entity: Aga Khan University
Location: Nairobi, Kenya
Job Type: Fixed Term
Employee Status: Standard
Closing Date: 30 April 2025
Role Overview
This is a fixed-term appointment aimed at reinforcing HR administrative capacity within the Human Resources Department. The HR Administration Officer will work closely with senior HR leadership to implement administrative processes that enhance employee experience and ensure compliance with institutional standards and Kenyan labor law.
Key Responsibilities
- Provide administrative support across HR functions to meet department goals.
- Maintain employee records and ensure they are accurate, complete, and confidential.
- Manage logistics for HR events, meetings, and training sessions.
- Liaise with various departments to gather required HR documentation and support contract management processes.
- Facilitate employee onboarding and offboarding procedures, ensuring smooth transitions.
- Monitor staff attendance and leave records and provide summaries to HR leadership.
- Assist in compiling HR reports and metrics required for internal use or audit compliance.
- Provide front-line support to employees seeking HR assistance.
- Aid in the implementation of new HR policies and digital tools.
- Support recruitment coordination including scheduling interviews and communicating with candidates.
- Maintain and update internal HR databases and systems.
- Carry out general administrative duties to assist the department with day-to-day functions.
- Perform any other administrative tasks assigned to ensure seamless operation of HR services.
How to Apply
If you are a proactive, detail-oriented professional with a passion for people operations and would like to be part of a transformative institution, we encourage you to apply.
