The Kenya Climate Innovation Center (KCIC) is a pioneering social impact organization committed to promoting sustainable development through innovative climate solutions. As a leader in supporting climate-smart micro and small enterprises (MSEs) in Kenya, KCIC focuses on empowering entrepreneurs who are solving climate-related challenges across various sectors including renewable energy, water management, agribusiness, waste management, and commercial forestry.
KCIC operates as a one-stop shop for climate innovation, offering a comprehensive suite of services such as business incubation, capacity building, access to finance, and market development. Our goal is to drive scalable and sustainable business models that address the adverse effects of climate change while promoting economic growth.
To strengthen our internal operations and ensure efficient delivery of our mandate, KCIC is seeking a highly motivated, results-driven individual to join our team as a Procurement Assistant on a short-term basis.
Position Overview
Job Title: Procurement Assistant
Job Ref/ Vacancy Number: KCIC/1/04/2025
Duty Station: Nairobi
Number of Positions: One (1)
Contract Type: Short-term Contract
Job Description: Procurement Assistant
The Procurement Assistant will support the Procurement Unit in ensuring that procurement activities are carried out in compliance with the organization’s procurement policies and donor regulations. The role demands someone with a strong understanding of procurement procedures, attention to detail, and a commitment to ethical procurement practices.
Key Responsibilities:
- Assist in the preparation of procurement plans and ensure timely acquisition of goods, services, and works.
- Support in the preparation of requests for quotations (RFQs), invitations to bid, and other solicitation documents.
- Participate in bid analysis and evaluation processes and compile procurement documentation for review and approval.
- Maintain and update the procurement database and ensure proper documentation of all procurement transactions.
- Coordinate with internal departments to confirm specifications and delivery timelines for requested goods and services.
- Monitor supplier performance to ensure adherence to service level agreements, timelines, and contract terms.
- Ensure all procurement documentation is properly filed, archived, and easily accessible for audits or reviews.
- Facilitate the preparation of purchase orders and follow up on approvals and dispatch to vendors.
- Assist in managing the supplier prequalification process and updating the supplier register as required.
- Provide administrative support to the procurement team, including organizing procurement committee meetings and taking minutes.
- Prepare periodic procurement reports and assist in procurement audits as needed.
Skills and Competencies:
- Excellent organizational and multitasking abilities.
- Strong analytical and negotiation skills.
- Proficiency in Microsoft Office Suite, especially Excel and Word.
- Good communication and interpersonal skills.
- High level of integrity and attention to detail.
- Ability to work under pressure and meet tight deadlines.
- Familiarity with procurement systems and platforms will be an added advantage.
Why Join KCIC?
Working at KCIC offers a unique opportunity to be part of a mission-driven organization at the forefront of climate innovation in Kenya. You will be joining a vibrant team of professionals who are passionate about driving sustainable development through entrepreneurship and innovation. KCIC also offers:
- A dynamic and supportive working environment.
- Opportunities for professional growth and learning.
- The chance to work with forward-thinking entrepreneurs addressing real-world climate challenges.
- A platform to contribute to impactful programs that align with Kenya’s climate goals and global sustainability targets.
Important Notes
- This is a short-term contract position.
- Only shortlisted candidates will be contacted.
- For more detailed information on the job description, please refer to the attached PDF.
How to Apply
Interested candidates are invited to complete the KCIC Employment Application Form by clicking the link below. Ensure you attach:
- Your updated resume
- A cover letter detailing experience relevant to the role
- Current and expected salary
- Daytime telephone contacts
- A valid email address
- Names of three professional referees
Apply Now
Application Deadline: Sunday, 4th May 2025
