The International Centre of Insect Physiology and Ecology (icipe) is a renowned pan-African Centre of excellence in research for development and capacity building in insect science and its applications. Since its establishment in 1970, icipe has spearheaded innovations that alleviate poverty, enhance food and nutritional security, and improve the overall health of people in the tropics.
With its headquarters in Nairobi, Kenya, and operations in over 40 African countries, icipe collaborates with international research institutions and universities across the globe. The Centre employs more than 500 staff and supports about 150 graduate students annually in contributing to its research initiatives. Through a commitment to environmentally friendly and sustainable pest and vector management technologies, icipe remains a central player in Africa’s scientific and development landscape.
As part of its ongoing commitment to excellence and operational efficiency, icipe is seeking to recruit a Senior Support Officer I (Fleet Transport Coordinator) to join the Facilities and Assets Unit. This position is on a two-year contract, renewable based on performance, continued need, and funding availability.
Position: Senior Support Officer I (Fleet Transport Coordinator)
Ref. No. NRS/645/042025
Location: Nairobi, Kenya
Type: Nationally Recruited Position
Contract Duration: Two years, renewable
Unit: Facilities and Assets
Reports To: Facilities and Assets Manager
Overall Purpose of the Job
The Fleet Transport Coordinator will oversee the Centre’s vehicle fleet operations, ensuring optimal performance, safety, reliability, and cost-effectiveness. The role is critical in managing day-to-day fleet needs while aligning operations with organisational requirements and statutory obligations.
Key Responsibilities
The successful candidate will:
- Oversee proper use and accountability of fuel rations, including maintaining logs and managing fuel and oil storage tanks.
- Plan, organise, and manage the work of subordinate staff to ensure timely and effective service delivery.
- Respond to emergencies, vehicle breakdowns, and accidents promptly and efficiently.
- Allocate transport-related costs appropriately across departments or users.
- Coordinate the registration and disposal of Centre vehicles through relevant authorities, including the Ministry of Foreign Affairs and NTSA.
- Handle vehicle licensing, insurance, and renewals.
- Direct the dispatching, routing, and tracking of vehicles to support operational activities.
- Schedule and ensure compliance with annual vehicle inspections required by regulatory bodies.
- Maintain records of daily vehicle inspections, generate work orders, and manage availability and costing of vehicle parts.
- Supervise maintenance schedules and coordinate vehicle repairs to maintain operational safety and efficiency.
- Oversee internal driving assessments to qualify staff for institutional vehicle use.
- Identify training needs and recommend upskilling opportunities for team members to ensure technical competency and safety compliance.
- Ensure adherence to Occupational Health and Safety standards within the fleet operations.
Required Skills and Competencies
- Strong understanding of National Transport and Safety Authority (NTSA) regulations, especially concerning diplomatic vehicle registration and disposal.
- Familiarity with current vehicle technologies and basic procurement procedures.
- Effective communication, planning, and organisational skills.
- Proficiency in vehicle service and repair (mechanical and/or electrical).
- Record-keeping proficiency and cost allocation experience.
- Excellent interpersonal, problem-solving, and decision-making skills.
- Demonstrated ability to manage and motivate staff within a multicultural team setting.
Experience
- Minimum of five (5) years’ experience in a busy transport environment is required.
Academic Requirements
- A BSc in Mechanical or Automotive Engineering is required.
Why Join icipe?
Working at icipe means being part of a dynamic, diverse, and multidisciplinary research environment that champions scientific excellence and sustainable development. icipe fosters an inclusive workplace culture that values gender equity, respect, teamwork, and continuous professional growth.
How to Apply
Interested candidates are invited to submit the following documents by 14th May 2025:
- A confidential cover letter addressing your interest and suitability for the role
- A detailed CV including names and contact details (email and phone) of three referees
- A statement demonstrating how you meet the listed qualifications, competencies, and abilities
- Your current and expected basic monthly salary (mandatory)
All applications must be submitted online through the icipe recruitment portal or via email using the details below:
Apply Now: http://recruit.icipe.org
If applying via email, send your complete application package to: [email protected]
Please quote the Ref. No. NRS/645/042025 and position title in the subject line.
icipe is an equal opportunity employer committed to diversity and inclusion. The Centre strongly encourages applications from qualified women and individuals from underrepresented backgrounds.
To learn more about icipe and its Vision and Strategy 2021–2025, please visit:
http://www.icipe.org/publications/corporate-publications/vision-and-strategy
