The Christian Health Association of Kenya (CHAK) is a leading national Faith-Based Organization (FBO) established in 1946. CHAK brings together an extensive network of Protestant church health facilities and programs from across Kenya. The organization is committed to promoting access to quality, affordable, and holistic healthcare guided by Christian values, national health policies, and professional standards.
With a focus on health systems strengthening, advocacy, innovation, training, and partnerships, CHAK actively supports over 600 member health facilities and community programs in Kenya.
To support its strategic leadership and mission delivery, CHAK invites applications for the position of:
Position: Executive Secretary / Associate to the General Secretary / Chief Executive Officer
Location: CHAK Secretariat, Nairobi
Reporting to: General Secretary / CEO
Organizational Overview
Vision:
Quality Healthcare for all to the glory of God.
Mission:
To facilitate provision of quality health services through health systems strengthening, innovation, training, advocacy and partnerships as a witness to the healing ministry of Christ.
Core Values:
- Integrity
- Transparency
- Accountability
- Professionalism
- Innovation
- Teamwork
Job Summary
This role is central to the functioning of the General Secretary/CEO’s Office. The Executive Secretary/Associate will provide high-level administrative, strategic, and programmatic support. The role demands excellent organizational ability, discretion, and communication skills to manage executive operations, drive implementation of key initiatives, and engage stakeholders effectively.
Key Responsibilities
1. Executive Office Management
- Perform operational and administrative tasks to support the efficient functioning of the GS/CEO’s Office.
- Serve as the primary point of contact for internal and external communications related to the GS/CEO’s Office.
- Manage and coordinate the GS/CEO’s schedule, meetings, and travel arrangements to maximize productivity.
- Organize and manage logistics for internal and external events, meetings, and conferences.
- Draft and edit correspondence, reports, speeches, and presentations for use by the GS/CEO.
- Maintain confidential records and documents with the highest level of discretion and integrity.
- Prepare accurate minutes for meetings such as the Management Committees and Management Team.
- Develop and manage the annual budget for the GS/CEO’s Office to ensure optimal financial control.
2. Strategic Support
- Track and monitor the progress of strategic plans, priority programs, and organizational initiatives led through the GS/CEO’s Office.
- Conduct background research and compile data for informed executive decision-making.
- Prepare summaries and briefings for internal and external engagements.
- Coordinate with senior managers and department heads on matters requiring the GS/CEO’s attention and follow-up.
3. Stakeholder Engagement
- Facilitate effective communication and coordination between the GS/CEO and CHAK’s member health facilities, donors, partners, government entities, and other key stakeholders.
- Represent the GS/CEO in delegated meetings and prepare detailed reports or summaries.
- Support external relations efforts, including relationship management with national and international stakeholders.
Qualifications and Experience
- Bachelor’s degree in Business Administration, Public Administration, Project Management, or a health-related field.
- A master’s degree will be considered an added advantage.
- At least five (5) years of progressive experience in executive support, senior-level administration, or project management.
- Experience in a faith-based, development, or non-profit organization is highly desirable.
- Knowledge of organizational strategy and executive communication principles.
Key Skills and Competencies
- Excellent time management and organizational abilities.
- Strong written and verbal communication skills.
- High level of discretion, confidentiality, and ethical integrity.
- Strong interpersonal skills for effective stakeholder engagement.
- Ability to multitask, prioritize responsibilities, and work under pressure.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
Application Instructions
Interested and qualified candidates are invited to submit their applications through the official application link.
Please attach the following documents:
- Cover letter
- Updated Curriculum Vitae (CV)
- Copies of academic and professional certificates
Note: Ensure that all attached documents do not exceed 2MB in total to allow for successful submission.
Address your application to:
The General Secretary
Christian Health Association of Kenya (CHAK)
P.O. Box 30690 – 00100, Nairobi
Important Notice
If you experience technical difficulties when using the application link, please reach out via phone on 0722 203617 or 0733 334419, and clearly state the nature of the problem encountered.
Deadline for applications: May 19, 2025
How to Apply
To submit your application, please use the link provided in the official job posting. Applications must be submitted via the portal.
