Open to internal and external candidates who have the right to reside and work in Kenya, who meet all the essential requirements stated and whose applications are received by the closing date.
Please note that the High Commission of Canada to Kenya does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
Program Assistant Duties
Program Assistants provide administrative support for client service delivery to both internal and external clients.
Their job duties include:
- Gathering and summarizing information and taking the necessary administrative actions, in accordance with departmental instructions and procedures;
- Providing administrative support to activities and projects; and adhering to a high standard of values and ethics.
Successful candidates may be appointed to meet staffing needs across various programs, including:
- Migration and visas;
- Consular, passports and citizenship;
- Common services for the mission (e.g. property, material management, contracting and procurement, accounting and finance, and human resources, security, among others).
Position Summary
- Selection Process Nº: 210939-6
- Salary: KES 2,313,393 per annum and benefits (as per the Terms and Conditions of Employment for Locally-Engaged Staff in Kenya)
- Contract Type: Indeterminate (Full-time)
- Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Kenya.
- Job Function: Administrative
- Classification: LE – A2
- Location: the High Commission of Canada to Kenya
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
– Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
– Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
– Other conditions of employment: Meet the employers medical requirement by undergoing a medical evaluation by a physician
ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Education:
Candidates will be required to provide proof of the completion of their education.
- University Degree from a recognized education institution
Language:
- Advanced level of English (oral, written and comprehension)
Experience:
- Experience in providing operational and administrative support such as creating, updating and maintaining records; researching, compiling data and preparing documents and reports.
RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
- Advanced Knowledge of Microsoft Office Suite (Outlook, Excel, Word)
Competencies:
- Integrity and respect (values and ethics)
- Showing initiative and being action oriented
- Adaptability and flexibility
- Working effectively with others
- Thinking things through
- Client service orientation
- Effective communication
- Attention to details
Abilities:
- Ability to analyze and synthesize information quickly and efficiently and to determine next actions required
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
- Ability to read, write, understand and/or communicate efficiently in French, Swahili, Amharic, Oromo, Afar, Somali, Tigrigna, Arabic, Kikongo, Lingala, Tshiluba, Dinka, Nuer and/or Bari – Language test results or other evidence will need to be submitted.
- Experience in working at an international, governmental or diplomatic organization.
- Experience using Global Case Management System (GCMS).
- Professional experience conducting research and preparing briefs or reports.
- Experience in handling sensitive and/or confidential information.
- Experience in finance related job duties.
- Experience in property management activities.
- Experience in material management activities.
- Experience in human resources activities.
- Experience in handling contracting and procurement activities.
Operational Requirements:
- Hours of work: Normal hours of work will be 37.5 per week.
- Ability and willingness to work overtime (evenings and weekends) on short notice as required.
- Ability and willingness to travel domestically and internationally as required.
Important Notes
- Only applications submitted in one of the official languages of Canada will be accepted (English or French).
- The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
- Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
- Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
- Reference checks may be sought for candidates who succeeded all of the assessments.
- Please note that the High Commission of Canada to Kenya does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
- Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
