1
Personal Assistant – Nairobi
Key Responsibilities:
- i. Coordination of the activities that facilitate the efficient management of the of the program, the team and its operations
- ii. Organizing and managing The Director’s calendar and scheduling of meetings
- iii. Typing, compiling and preparing reports, presentations and correspondence
- iv. Identify, prepare, and compile necessary materials to ensure that the Director has appropriate information for meetings, reports, presentations, events, duty travel, and special projects; this includes agenda planning and logistics organization
- v. Administrative and logistical support for meetings and events, including stakeholder meetings, advocacy meetings/events, trainings /workshops in different regions
- vi. Management of travel logistics of the Director and liaison with the travel agency
- vii. Supporting the director with key projects, including conducting background research, literature reviews, obtaining approvals and permits and preparing research material.
- viii. Maintaining comprehensive and accurate records
- ix. Plan travel, including flights, accommodation and ground transportation
- x. Coordinate events and speaking engagements
- xi. Draft correspondence such as emails and letters
- xii. Taking accurate and comprehensive notes at meetings
- xiii. Support preparation of presentations
- xiv. Take minutes of meetings
- xv. Any other relevant duties as assigned by the supervisor.
Vacancy Requirements:
| # | Description. | Requirement Type |
|---|---|---|
| 1 | Bachelor’s Degree in Social Sciences | Mandatory |
| 2 | Certificate of Good conduct | Mandatory |
| 3 | Must be below 30 years | Mandatory |
| 4 | Strong analytical ability, planning, and organizational skills | Mandatory |
| 5 | Excellent verbal and written communication skills. | Mandatory |
| 6 | Ability to work with multi-skilled teams. | Mandatory |
| 7 | High level organizational and time management skills to organize own work, to establish priorities, urgency and meet deadlines. | Mandatory |
| 8 | Strong organizational skills and ability to multitask | Mandatory |
| 9 | Interest in Bioethics, training and capacity building | Mandatory |
| 10 | A high level of integrity | Mandatory |
| 11 | Excellent communication skills | Mandatory |
