Introduction
The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.
Reporting to the HR Business Partner Research, the HR Associate will be expected to offer HR functional support across all Research business units.
Key responsibilities:
Support recruitment and selection of vacant positions.
- In consultation with the HRBP, identify cost effective recruitment sources to attract top talent.
- Prepare adverts for approvals and posting in the relevant job boards (Taleo, LinkedIn, print media, website, etc.).
- Prepare and support the interview process.
- Assist in developing employment contracts for new joiners.
Employee Onboarding & Experience
- Ensure that all new staff have received an induction as per laid out programme
- Conduct background checks in line with the laid down processes and obtain employment clearance from all relevant regulatory bodies.
- Ensure all staff are issued with correct Job Descriptions, which are fully signed off.
Employee relations
- Facilitate timely staff confirmations.
- Liaise with employees and line managers as required and in a timely manner, dealing with day-to-day enquiries and problem solving where possible.
- Assist in the management of employee grievances, disputes, and disciplinary cases, ensuring equitable and fair treatment. (organizing and documenting the disciplinary hearing process)
Benefits Administration
- Facilitate timely issuance of benefits and any required support.
- Facilitate timely leave management and leave reports.
- Assist in the administration of the pension scheme for employees.
- Payroll and Benefits Administration:
- Assist in the documentation required for input for release of payroll.
- Manage employee separation including final settlement of retiring employees.
- Ensure timely processing of personal loans.
Performance Management
- Assist with performance evaluation mapping.
Human Resource Development
- Liaise with the L & D team in organizing both internal and external training.
Record Keeping
- Creating, updating, maintaining and safe keeping of all staff records and files on a continuous basis.
Quality & Compliance
- Assist and participate in audit of files to ensure completion as per JCIA standards.
- Ensure completion of Quality Variance Reports/Dashboard as per laid down timelines.
- Ensure all staff who need licenses have valid licenses on file.
Reporting
- Assist in preparing relevant monthly data for various reports (e.g. leave reports, medical usage, etc.) as may be requested.
Qualifications, Experience and Skills required:
- Bachelor’s degree in HR/ Business Administration or equivalent with an advanced Diploma in HR
- CHRP Certification will be an added advantage
- IHRM membership is required
- 2 years of relevant work experience
- Proven track record of providing People/HR administrative support to a large, multi-site, multi-disciplined organization.
- Experience of assisting with HR Processes.
- Proficient in the use of IT, and good working knowledge of Microsoft Applications such as Word, Excel & Outlook.
- Problem solving and managing tight deadlines.
- Prioritization of own workload in a busy office environment.
- Accurate and timely data entry onto people systems – ensuring the ongoing integrity of data.
- Maintenance of up-to-date filing system – Inc. electronic files.
Primary Location
: Kenya-Nairobi
Organisation
: Aga Khan University Hospital Kenya
Employee Status
: Regular
Job Type
: Standard
Job Posting
: 19/05/2025, 12:21:33 PM
Closing Date
: 21/05/2025, 9:59:00 PM
