Available Positions
Job Opportunity: Office Assistant III – Ethics and Anti-Corruption Commission (EACC)
Position Title: Office Assistant III
Job Grade: EACC “12”
Number of Positions: Two (2)
Reference Number: EACC/CSS/OAIII/7
Application Deadline: Tuesday, 3rd June 2025 at 5:00 pm
The Ethics and Anti-Corruption Commission (EACC) is a constitutionally mandated body tasked with combating and preventing corruption and economic crimes in Kenya. Established under Section 3 of the Ethics and Anti-Corruption Act, No. 22 of 2011 pursuant to Article 79 of the Constitution, the Commission serves a crucial role in promoting transparency, integrity, and ethical conduct in public service and beyond.
To advance its mission of creating a corruption-free society and promoting accountability, EACC is seeking to enhance its administrative and operational capacity by recruiting qualified, diligent, and service-oriented individuals for the position of Office Assistant III, Job Grade EACC “12”.
This role presents a unique opportunity to support the Commission’s internal functions while contributing to the broader national agenda of good governance and ethical leadership.
Position Overview
The Office Assistant III will report directly to the Deputy Director – Administration under the Corporate Support Services Directorate. The successful candidates will be responsible for ensuring cleanliness, efficient mail dispatch, proper document filing, and general logistical support, all of which are critical for the smooth and professional functioning of EACC offices.
The Office Assistant plays a fundamental support role, directly impacting the operational efficiency of the Commission’s daily business and ensuring a conducive environment for all staff and visiting stakeholders.
Duties and Responsibilities
The Office Assistant III shall undertake a range of duties aimed at maintaining and enhancing internal operational support. These duties include but are not limited to:
- Office Cleaning and Hygiene Management
- Clean offices, kitchens, common areas, and meeting rooms to maintain high standards of hygiene and create a pleasant and healthy work environment.
- Mail Dispatch and Document Handling
- Deliver and collect both internal and external mail promptly to ensure seamless communication and action across departments.
- Distribute internal communication materials and notices to relevant departments or staff as directed.
- Office Equipment Movement and Layout Support
- Assist in rearranging and moving office furniture, equipment, and other items to support office reorganization or special setups as instructed by supervisors.
- Office Access Control
- Open and close office premises daily to ensure timely access for staff and to uphold security protocols.
- Photocopying and Marking Files
- Reproduce documents through photocopying as needed by departments.
- Label and mark files appropriately to assist in proper record-keeping and retrieval.
- Document Filing and Archiving
- File documents and records in designated storage systems to support efficient documentation and archiving processes.
- Minor Repairs and Maintenance Support
- Assist in carrying out minor repairs of office furniture and equipment (e.g., tightening screws, replacing knobs) to minimize disruptions caused by faulty items.
- Visitor and Client Support Services
- Welcome and guide visitors, stakeholders, and clients to appropriate offices, offering a professional and friendly first point of contact that reflects the Commission’s corporate image.
- Logistical Support During Deliveries
- Offload materials, office supplies, and equipment at the Commission’s headquarters or regional offices as required.
- Hospitality Support
- Prepare and serve tea or beverages during meetings, events, and to staff when assigned.
- Ensure cleanliness and readiness of kitchenware and hospitality areas.
- Kitchen Supply Procurement and Inventory Monitoring
- Purchase kitchen supplies and monitor stock to ensure availability and minimize disruptions in hospitality services.
These duties require attentiveness, reliability, and the ability to manage multiple routine tasks in a disciplined and time-conscious manner.
Requirements for Appointment
To be considered for appointment as Office Assistant III, candidates must meet the following minimum qualifications:
- Work Experience
- A minimum of three (3) years’ experience in a similar role within a reputable organization, preferably within a structured office environment.
- Academic Qualification
- Kenya Certificate of Secondary Education (KCSE) with a mean grade of D plain or its equivalent from a recognized institution.
- Additional Competency (Advantageous but not Mandatory)
- A Certificate in computer application skills from a recognized training institution will be an added advantage.
Competencies and Attributes
Successful candidates should possess the following key competencies and personal attributes:
- Integrity and Professionalism: Must demonstrate high ethical standards and respect for confidentiality when handling sensitive documents and supporting Commission functions.
- Reliability and Punctuality: Demonstrated ability to consistently adhere to work schedules and meet service delivery timelines.
- Teamwork: Ability to collaborate effectively with colleagues and participate in joint assignments where necessary.
- Communication Skills: Ability to communicate courteously and clearly with staff and external stakeholders.
- Attention to Detail: Keen eye for cleanliness, orderliness, and accuracy in executing tasks such as filing and record-keeping.
- Initiative: Willingness to take proactive steps in maintaining the office environment and supporting colleagues.
Terms of Employment
This position is offered on a permanent and pensionable basis upon successful completion of the probation period. The successful candidates will enjoy a competitive salary and benefits package as outlined by the Commission’s HR policies.
Application Instructions
Interested and qualified individuals are invited to submit their applications by completing the EACC Form 1 available online. All applications should be accompanied by the following documents:
- A copy of the National Identity Card (ID)
- A detailed and updated Curriculum Vitae (CV)
- Certified copies of academic certificates
- Certified copies of professional certificates
- Any other relevant testimonials
All documents must be scanned and attached in PDF format during the online application process. Incomplete applications or those submitted after the deadline will not be considered.
Application Deadline:
All applications must be received by Tuesday, 3rd June 2025 at 5:00 pm. Applications received after this date and time will be disqualified.
Please note that only shortlisted candidates will be contacted for interviews.
Important Notice:
The Ethics and Anti-Corruption Commission is an equal opportunity employer. It values diversity, inclusivity, and professionalism. Canvassing in any form will lead to automatic disqualification.
