Are you passionate about supporting vulnerable populations and making a tangible impact on humanitarian efforts? Do you want to contribute to global migration governance in a meaningful way? The International Organization for Migration (IOM), the UN Migration Agency, is seeking a dedicated Project Assistant – Regional Migrant Response Plan (MRP) to join its team in Nairobi, Kenya.
This is an opportunity to work in a diverse, multicultural environment and play a key role in advancing humane and orderly migration. As part of IOM’s Regional Office for the East and Horn of Africa, you will support a dynamic unit that serves ten countries in the region: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Tanzania, and Uganda.
We invite qualified candidates to apply for this impactful position and become part of a global mission that champions the dignity and well-being of migrants across the region.
About IOM and the MRP Programme
The International Organization for Migration (IOM) is a leading intergovernmental organization that works closely with governments and civil society to support the management of migration. With 174 Member States and presence in over 100 countries, IOM strives to improve the lives of migrants worldwide.
IOM’s Migrant Response Plan (MRP) 2025–2028 is a comprehensive humanitarian and development strategy tailored to support vulnerable migrants from the Horn of Africa who travel along the Eastern and Southern migration routes. The MRP aims to:
- Provide essential protection and humanitarian assistance
- Promote sustainable reintegration and return strategies
- Strengthen national protection capacities
- Monitor and analyze migration trends within and beyond the region
To help drive this mission forward, IOM is hiring a Project Assistant to support key administrative, monitoring, and reporting tasks critical to the success of the MRP programme.
Position: Project Assistant – Regional Migrant Response Plan (MRP)
Grade: G-4
Type of Appointment: Special Short-Term Graded (up to 9 months)
Location: Nairobi, Kenya
Job Schedule: Full-time
Initial Contract Duration: 3 months
Application Deadline: 30 May 2025
Job ID: 15105
Posting Date: 21 May 2025
Recruitment Type: General Service
Job Description
As a Project Assistant supporting the Regional MRP programme, you will play a pivotal role in the implementation and coordination of activities within the framework of IOM’s multi-year response strategy. You will collaborate with internal units and external partners to ensure accurate tracking of project progress and timely delivery of project outputs.
Key Responsibilities
- Monitoring and Evaluation Support
- Assist in monitoring project indicators, achievement tracking, and final reporting.
- Support quarterly financial tracking and ensure means of verification are documented and organized.
- Participate in partner consultations to help establish indicators and data standards.
- Administrative Coordination
- Provide administrative support during project implementation.
- Liaise with internal and external stakeholders to ensure smooth coordination and obtain necessary clearances.
- Help organize activities under the MRP workplans, including events, training sessions, and meetings.
- Data Collection and Analysis
- Consolidate information across country offices to ensure coherence in the MRP framework.
- Support monitoring of data collection activities and assist in analysis and documentation.
- Process, encode, and transfer project data in compliance with IOM standards.
- Communication and Reporting
- Draft reports, presentations, statistical tables, briefing notes, and other relevant documents.
- Support the drafting of the MRP annual and final narrative reports.
- Assist in documenting lessons learned and good practices.
- Project Development and Capacity Building
- Contribute to the development of Standard Operating Procedures (SOPs), guidelines, and concept notes.
- Provide input to the development of new projects and contribute to overall project management.
- Other Duties
- Undertake duty travel as required.
- Perform any other duties as assigned by the supervisor.
Required Experience and Skills
- Professional Experience:
- At least two (2) years of relevant experience with a Bachelor’s degree, or four (4) years with a high school diploma.
- Experience in project management, humanitarian affairs, emergency preparedness, or development assistance.
- Previous work in UN or international NGO contexts, especially in Africa, is highly desirable.
- Technical and Functional Skills:
- Strong understanding of the project management cycle.
- Ability to produce clear and concise reports with results matrices and log frames.
- Proficient in Microsoft Office applications and relational databases.
- Excellent interpersonal skills and ability to work with diverse stakeholders including governments, NGOs, and academic institutions.
- Good analytical and creative thinking abilities with attention to detail.
- Ability to work independently under pressure and meet tight deadlines.
Languages
- Fluency in English (oral and written) is required.
- Working knowledge of French or any other official UN language is an added advantage.
Required Competencies
All IOM staff must abide by and demonstrate the following values and core competencies:
Values
- Inclusion and Respect for Diversity: Embraces individual and cultural differences.
- Integrity and Transparency: Acts in accordance with organizational principles.
- Professionalism: Maintains a high standard of performance and ethics.
- Courage: Demonstrates moral and professional bravery in difficult situations.
- Empathy: Shows understanding, compassion, and fairness to all.
Core Competencies
- Teamwork: Promotes effective collaboration and team cohesion.
- Delivering Results: Demonstrates accountability and commitment to producing quality outcomes.
- Managing and Sharing Knowledge: Pursues continuous learning and innovation.
- Accountability: Takes ownership of responsibilities and results.
- Communication: Communicates complex ideas clearly and effectively.
Managerial Competencies (applicable if position involves supervision)
- Leadership, Empowering Others, Building Trust, Strategic Thinking, Humility
Additional Information
- This position is subject to local recruitment. Only candidates with a valid residence and work permit in Kenya are eligible to apply.
- Any offer is subject to funding confirmation and medical certification.
- IOM maintains a zero-tolerance policy on sexual exploitation, abuse, harassment, and any form of discrimination.
- IOM does not charge any fees at any stage of recruitment and does not request personal banking details.
How to Apply
Interested candidates are encouraged to apply directly through the IOM Careers Portal.
