Join Nova Pioneer – Shape the Future of African Education!
Executive Administrative Assistant – Athi River Campus, Kenya
Full-Time | Mid-Level | Starting End of June/Early July 2025
Introduction: Empowering Education for the African Century
Imagine a future where every young African attends a school designed for the challenges and opportunities of the 21st century. A school that not only educates, but empowers. A place where learners explore, question, and grow into leaders of innovation and change.
At Nova Pioneer, we’re doing more than imagining this future — we’re creating it. We’re building a network of exceptional schools that focus on enquiry-based learning, strong values, and world-class teaching. With 16 schools already thriving across Kenya and South Africa, and a vision to reach tens of thousands of learners in the coming years, Nova Pioneer is looking for bold, passionate professionals to join our team and help make this vision a reality.
We are currently hiring an Executive Administrative Assistant for our Athi River campus in Kenya. If you are a highly organized, communication-savvy, and systems-oriented individual who is passionate about operational excellence in education, we want to hear from you.
This is your opportunity to be part of a dynamic, pan-African school network that is transforming education.
About Nova Pioneer
Nova Pioneer is a network of independent schools offering high-quality, accessible education from pre-primary through secondary levels. Our approach combines the Cambridge International Curriculum and Competency-Based Curriculum (CBC) with innovative teaching strategies that prioritize exploration, critical thinking, and character development.
We are more than educators — we are builders of the African Century. Join a team that works hard, grows fast, and makes a meaningful impact every day.
To learn more, visit: www.novapioneer.com
The Role: Executive Administrative Assistant (Athi River Campus)
As the Executive Administrative Assistant, you will work directly with the School Leader, supporting the strategic and operational needs of our Athi River campus. Your role will include administration, communications, partnerships, event coordination, and teammate culture — all crucial to creating an environment where students and staff thrive.
Key Responsibilities
1. Organization and Administration
- Provide day-to-day administrative support to the School Leader.
- Maintain and monitor the school calendar, ensuring alignment with global, regional, and campus events.
- Analyze weekly data dashboards covering areas such as academics, behavior, enrollment, transport, and stakeholder satisfaction. Work with the leadership team to ensure performance exceeds expectations.
- Review budgetary reports (via PowerBi) and ensure zero variance from financial expectations.
- Ensure all school handbooks and policies are current and effectively implemented.
- Coordinate campus hiring activities including recruitment, onboarding, and role fulfillment.
- Prepare documents for internal and external meetings (photocopying, binding, filing).
- Handle school communications with stakeholders via phone, email, and written documents.
- Organize logistics for meetings and take meeting minutes when required.
- Assist with Executive PTA communication and meetings.
- Maintain comprehensive physical and digital filing systems.
2. Communication
- Support internal communication initiatives across the school.
- Create and disseminate key messages to internal and external audiences to build goodwill.
- Lead storytelling and promotional efforts for school achievements and innovations.
- Draft and edit newsletters, reports, speeches, and media articles.
- Manage and craft talking points for external stakeholder engagement.
- Collaborate with Admissions and school leadership to support media and marketing efforts.
- Lead the creation of visual and multimedia promotional materials.
- Curate and maintain a gallery/archive of school events in photo and video formats.
3. Partnerships
- Manage the entire lifecycle of partnerships: from scoping and planning to execution and review.
- Develop a stakeholder contact database and communication plan for key groups.
- Report to the School Leader on partnerships progress and implementation.
- Conduct research to assess stakeholder expectations and provide data-driven recommendations.
- Initiate and oversee unique school programming such as Innovation Week, Community Service Week, concerts, and networking events.
- Manage public relations during crisis situations, ensuring strategic communication.
4. Teammate Culture and School-Wide Events
- Create and implement a calendar for teammate culture activities (monthly, termly, yearly).
- Coordinate campus-wide culture events such as Nova Cafés, One Team Day, and Nova Talks.
- Collaborate with the school culture champion for the selection and recognition of culture heroes.
- Manage planning and logistics for major events including graduations, sports day, swimming gala, and prize-giving ceremonies.
- Lead training efforts for staff and stakeholders on communication and partnership strategies.
About You
To excel in this role, you should have:
- 2-4+ years’ experience as an Administrative Assistant in a school, startup, or large company setting.
- Familiarity with Google Workspace tools (Calendar, Docs, Sheets, Gmail) and Microsoft Office (Word, Excel, PowerPoint).
- Strong writing, communication, and graphic design skills (for posters, newsletters, certificates).
- Excellent planning, time management, and multitasking abilities.
- A proactive and solution-oriented mindset.
- Confidence in both verbal and written communication to various stakeholders.
Why Join Nova Pioneer?
Working at Nova Pioneer offers a transformative career experience. Here’s what to expect:
- Rapid Growth: You’ll grow fast in your role, developing mastery in operations, communication, and strategy.
- Professional Development: Ongoing learning and support to help you evolve as a professional.
- Collaborative Culture: Work with passionate and mission-driven colleagues in an environment that values innovation, agility, and teamwork.
- Impact: You’ll be part of a bold mission to reshape education across Africa.
Nova Pioneer teammates work hard, but they also experience immense personal and professional growth. We support each other, celebrate each other, and continuously strive to be better together. Our culture emphasizes joy, resilience, creativity, and a relentless pursuit of excellence.
How to Apply
Does working at Nova Pioneer excite you?
If so, Apply Now!
To submit your application, please complete the form on the right-hand side of the Nova Pioneer careers page. Please note that applications sent via email will not be processed.
Tip: Upload your resume in PDF format to ensure your formatting remains intact.
What to Expect in the Hiring Process
The recruitment process at Nova Pioneer includes several stages:
- Phone Interview – A brief conversation to get to know your background and skills.
- Practical Assessment – A task or scenario designed to showcase your fit for the role.
- Final Interview – A more in-depth discussion with the hiring manager before a final decision is made.
Important Note:
Nova Pioneer will never request an application fee from candidates. If you are contacted by someone claiming to represent Nova Pioneer and they ask for a payment, do not comply and report it immediately to:
[email protected] (Kenya) or [email protected] (South Africa).
Step into a role where your work will shape the future. Join Nova Pioneer and become part of a mission that matters.
Apply Now
and help build the African Century!
