JOB TITLE: Library Assistant II
REPORTING TO: Director, Strategy, Research and Compliance
DEPARTMENT: Strategy, Research and Compliance
JOB GRADE: CAJ 8
NUMBER OF POSTS: One (1)
TERMS OF EMPLOYMENT: Permanent and Pensionable
DUTY STATION: Head Office
Job Description
The Commission on Administrative Justice (CAJ) invites applications from qualified individuals to fill the position of Library Assistant II. This role is central to the management and maintenance of the Commission’s knowledge resources and supports research and learning by ensuring timely access to publications and records.
The successful candidate will report to the Director, Strategy, Research and Compliance and will be tasked with supporting all aspects of library service operations and user assistance.
Duties and Responsibilities
The responsibilities for this role will include:
- Issuing and receiving books and publications to and from users.
- Compiling statistics and maintaining accurate records of borrowed books.
- Assisting library users in locating reading materials using the appropriate library systems and tools.
- Handling general user enquiries related to library services and resources.
- Registering new users into the library management system.
- Conducting searches within the digital or manual database for specific materials.
- Sending reminder notices to users for overdue publications.
- Updating the library catalogue to reflect new acquisitions and returned materials.
- Shelving new and returned books in accordance with classification protocols.
- Ensuring the library shelves are neat and that materials are filed correctly.
- Assisting users in navigating the database and retrieving digital or physical information resources.
- Grouping and organizing information materials using standard classification and cataloguing systems.
- Manning the circulation desk and ensuring efficient check-in and check-out processes.
- Performing any other duties that may be assigned from time to time.
Job Specification
Applicants must meet the following minimum requirements to be considered for the position:
- A Diploma in Library Studies, Information Science, or equivalent qualifications from a recognized institution.
- A valid Certificate in Computer Application Skills from a recognized institution.
Application Guidelines
Qualified and interested candidates who meet the criteria outlined above are invited to submit their applications through the Commission’s e-recruitment portal on or before 9th June 2025 at 5.00 p.m.
Applicants are advised to ensure that all required documentation is complete and up to date. Only applications submitted through the e-recruitment portal will be considered.
Additional Information
- The Commission is an equal opportunity employer committed to diversity and inclusion.
- Youth, women, and persons with disabilities are strongly encouraged to apply.
- Only shortlisted candidates will be contacted for further stages of the selection process.
Contact Details
The Commission Secretary
Commission on Administrative Justice
2nd Floor, Westend Towers – Waiyaki Way
P.O. Box 20414 – 00200,
City Square, Nairobi
