Job Description :
Job Title: Team Assistant – HR
Reports to: Group HR Director East African Breweries Limited
Context/Scope
Diageo is a global organization with over 28,000 talented people and a presence in 180 countries. We take pride in strong brands, which includes Johnnie Walker, Don Julio, Baileys, Guinness, Smirnoff, among others. Our legacy is rich with character and exceptional products, and we rely on passionate and driven people to champion these brands and ensure their continued success. Our ambition is to become a $1 Billion Dollar company in turnover by F30. This will be achieved by our commitment to building sustainable brands within arm’s reach, while striving to maintain our position as the world’s leading alcoholic beverage company.
The role of a Team Assistant will be to provide administrative support and positively contribute to the delivery of our HR Strategy to meet our ambitious growth plans. The successful candidate will champion team engagements and culture within the Human Resources department.
Market Complexity.
East Africa Breweries Limited (EABL), one of the largest companies in East Africa, has extensive operations in Kenya including Kenya Breweries Limited (KBL) which produces, markets and sells alcoholic and non-alcoholic beverages in Kenya, and East African Maltings Limited (EAML) which sources raw materials for EABL’s business. EABL has subsidiaries in Uganda and Tanzania, as well as export operations in other markets in the region, and is a subsidiary of Diageo plc, the global alcoholic drinks’ company.
EABL is the largest business unit in Diageo Africa operating two spirits distilleries at Nairobi and Kampala, six breweries at Nairobi, Kisumu, Kampala, Moshi, Dar es Salaam and Mwanza and one malting plant in Nairobi – Industrial area.
Purpose of Role & Leadership Responsibilities
The Team Assistant is responsible in providing administrative and operational support to the Group HR Director, HR Director KBL and the HR team by ensuring smooth and efficient day-to-day activities, champion team engagement and culture withing the function. This role manages a range of relationships with senior stakeholders across East Africa and globally.
The role has no direct reports.
Role Responsibilities
Administrative Support:
- Manage team calendars, schedule meetings, and coordinate meetings
- Prepare agendas, take meeting minutes, and follow up on action items.
- Draft correspondence, reports, presentations, and other documentation as required.
Operational Coordination
- Support onboarding of new team members (IT setup, welcome packs, introductions).
- Maintain HR documents including e-files while ensuring up-to-date and organized files.
- Coordinate travel and accommodation arrangements when needed.
- Identifying opportunities to improve processes, systems, and procedures to enhance team efficiency.
Communication & Liaison
- Serve as the first point of contact for internal and external inquiries.
- Liaise with other departments (e.g., IT, Facilities, Finance) to resolve issues.
- Event Management- Organizing team events, workshops, and offsite meetings including identifying appropriate venues.
Financial Support
- Manage travel expenses accounting for the Group/KBL HR Directors.
- Budget Management- Tracking and monitoring the departmental Budget. Monitoring the Department’s budget and follow up to ensure that costs are charged to the correct Cost Centre in a timely manner.
- Order and maintain optimal office supplies levels including stationery.
Information Management
- Maintain paper and electronic filing systems including maintaining confidential and sensitive information.
Vendor Management:
- Raising Purchase Order requests for the function.
- Liaising with the Payments team to ensure suppliers are paid in time for services offered.
Qualifications and Experience Required
- A Human Resource related degree or equivalent
Experience and Skills
- 5 years’ experience in a similar role.
- Excellent planning and organizing skills with ability to multitask.
- Excellent interpersonal skills and ability to influence multiple stakeholders
- Build relationships with a diverse range of internal and external partners and stakeholders
Flexible Working Statement:
Flexibility is key to our success. From part-time and compressed hours to different locations, our people work flexibly in ways to suit them. Talk to us about what flexibility means to you so that you’re supported from day one.
Rewards & Benefits Statement
We recognize and value performance, offering our people a highly competitive Rewards and Benefits package
Diversity statement:
Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.
We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.
Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.
