Are you an organized, tech-savvy professional seeking a rewarding role in an international work environment? Do you want to be part of a dynamic team that represents and promotes Belgium’s interests abroad? If so, we have great news for you!
The Embassy of Belgium in Nairobi, located on Limuru Road in Muthaiga, is currently seeking a qualified and motivated individual to fill the role of Logistics Officer. This position offers a unique opportunity to work with an international diplomatic mission committed to excellence, transparency, and service delivery.
Belgium’s Federal Public Service (FPS) for Foreign Affairs, Foreign Trade and Development Cooperation is responsible for implementing Belgium’s foreign policy, supporting citizens abroad, and fostering international cooperation. As part of FPS Foreign Affairs, the Embassy in Nairobi serves as a critical liaison between Belgium and Kenya, promoting diplomatic relations, trade, and development.
Now, the Embassy is looking to reinforce its operational capacity with the addition of a Logistics Officer — a vital support role that ensures the effective functioning of the embassy’s daily activities.
Why Work for the Embassy of Belgium?
Working for the FPS Foreign Affairs means joining a globally active institution with over 120 diplomatic missions around the world. It means taking on responsibilities that have real-world impact and contributing to Belgium’s international role.
As a local employee at the Embassy in Nairobi, you will become part of a diverse and inclusive work environment, enjoy a structured career path, and gain access to valuable international experience.
Current Vacancy: Logistics Officer
Position Title: Logistics Officer with Excellent Organizational and ICT Skills
Location: Embassy of Belgium, Limuru Road, Muthaiga, Nairobi
Application Deadline: 01/06/2025, 23h00
Job Purpose
The Logistics Officer will be responsible for ensuring the smooth and efficient operation of the Embassy’s logistical and ICT systems. This includes managing resources, coordinating maintenance and procurement activities, and supporting the general administrative functioning of the mission.
The role requires a proactive, detail-oriented individual with strong organizational and communication skills, and a working knowledge of ICT systems. The ideal candidate is someone who thrives in a fast-paced, multicultural environment and is capable of handling a diverse range of operational tasks with professionalism and discretion.
Key Duties and Responsibilities
The Logistics Officer will report directly to the Head of Administration and will work closely with the entire embassy team. The responsibilities of this role include, but are not limited to:
1. Logistical Coordination
- Oversee and manage the inventory of all Embassy assets and supplies, ensuring accurate records and documentation.
- Coordinate the procurement process for goods and services, including preparing requests for quotes, liaising with suppliers, and ensuring compliance with internal procedures.
- Plan and coordinate deliveries and installations of office equipment, supplies, and other materials.
- Maintain records of maintenance and service agreements for embassy facilities and assets.
- Organize and supervise repair and maintenance work for embassy buildings, vehicles, and equipment.
- Coordinate logistics for official visits, events, and functions, including booking venues, arranging transport, and providing on-site support as needed.
2. ICT and Technical Support
- Serve as the first point of contact for basic ICT issues, providing technical assistance to embassy staff.
- Liaise with the central ICT department in Brussels for more advanced ICT matters or system updates.
- Monitor the proper functioning of IT equipment such as computers, printers, Wi-Fi routers, and other hardware.
- Support the setup and maintenance of embassy email accounts, shared drives, and communication platforms.
- Keep track of software licenses and ensure compliance with ICT security policies.
3. Administrative and Security Support
- Assist with administrative tasks such as filing, record-keeping, and preparation of internal reports.
- Support embassy staff in the execution of daily operations, especially during events or periods of high activity.
- Participate in security protocol briefings and ensure that logistics operations align with security standards.
- Coordinate with service providers and external contractors, ensuring adherence to embassy rules and procedures.
4. Vehicle and Fleet Management
- Manage the maintenance schedule and use of embassy vehicles.
- Monitor fuel usage, mileage records, and repair logs.
- Coordinate with drivers to ensure efficient transportation arrangements for official missions.
Ideal Candidate Profile
While specific academic or professional qualifications are not provided in the job announcement, the successful candidate is expected to demonstrate the following:
- Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
- Technical proficiency in ICT, including familiarity with computer hardware and software systems.
- Problem-solving ability, with a keen eye for detail and a proactive approach to tasks.
- Excellent communication skills, both written and verbal.
- Discretion and integrity, particularly in handling confidential information.
- Flexibility and adaptability, especially when working in a multicultural and occasionally high-pressure environment.
Employment Terms
- Contract Type: Local employment contract governed by Kenyan labour laws.
- Workplace: Embassy of Belgium, Limuru Road, Muthaiga, Nairobi.
- Working Hours: Full-time position with standard working hours as per embassy policy.
- Remuneration: Competitive salary and benefits package commensurate with experience and responsibilities (details available upon shortlisting).
- Start Date: To be communicated to successful candidates during the final selection phase.
Ethical Notice
Applicants are advised that the Embassy of Belgium never asks for any kind of payment at any stage of the recruitment or selection process. Any solicitation of payment should be reported immediately to the Embassy.
How to Apply
Interested candidates are encouraged to apply by 01/06/2025 at 23h00.
To view the full job description, refer to the attached PDF titled:
“Logistics Officer with Excellent Organizational and ICT Skills” (PDF, 108.27 KB)
Please ensure your application includes:
- A detailed CV
- A cover letter explaining your motivation and suitability for the position
- Any relevant supporting documents (e.g. references, certificates)
