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Purpose of Role & Leadership Responsibilities
The Team Assistant is responsible in providing administrative and operational support to the Group HR Director, HR Director KBL and the HR team by ensuring smooth and efficient day-to-day activities, champion team engagement and culture withing the function. This role manages a range of relationships with senior stakeholders across East Africa and globally.
The role has no direct reports.
Role Responsibilities
Administrative Support:
- Manage team calendars, schedule meetings, and coordinate meetings
- Prepare agendas, take meeting minutes, and follow up on action items.
- Draft correspondence, reports, presentations, and other documentation as required.
Operational Coordination
- Support onboarding of new team members (IT setup, welcome packs, introductions).
- Maintain HR documents including e-files while ensuring up-to-date and organized files.
- Coordinate travel and accommodation arrangements when needed.
- Identifying opportunities to improve processes, systems, and procedures to enhance team efficiency.
Communication & Liaison
- Serve as the first point of contact for internal and external inquiries.
- Liaise with other departments (e.g., IT, Facilities, Finance) to resolve issues.
- Event Management- Organizing team events, workshops, and offsite meetings including identifying appropriate venues.
Financial Support
- Manage travel expenses accounting for the Group/KBL HR Directors.
- Budget Management- Tracking and monitoring the departmental Budget. Monitoring the Department’s budget and follow up to ensure that costs are charged to the correct Cost Centre in a timely manner.
- Order and maintain optimal office supplies levels including stationery.
Information Management
- Maintain paper and electronic filing systems including maintaining confidential and sensitive information.
Vendor Management:
- Raising Purchase Order requests for the function.
- Liaising with the Payments team to ensure suppliers are paid in time for services offered.
Qualifications and Experience Required
- A Human Resource related degree or equivalent
Experience and Skills
- 5 years’ experience in a similar role.
- Excellent planning and organizing skills with ability to multitask.
- Excellent interpersonal skills and ability to influence multiple stakeholders
- Build relationships with a diverse range of internal and external partners and stakeholders
Feel inspired? Then this may be the opportunity for you.
Employee : Regular
Primary Location : Nairobi, Kenya
Job Posting Start Date : 28th May 2025
