The Embassy of Japan in Kenya is pleased to announce an exciting employment opportunity at the Japan Information & Culture Centre (JICC), located within the Embassy premises. We are seeking a motivated and capable individual to join our team as a Clerk, where you will be part of a dynamic environment dedicated to strengthening mutual understanding and cultural exchange between Japan and Kenya.
This role is ideally suited for individuals with a keen interest in international relations, public diplomacy, cultural promotion, and administrative work. It offers a unique opportunity to work in a multicultural setting while contributing to impactful programmes that build bridges between nations.
Please refer to the attached PDF for further details (if attached). Below is a comprehensive description of the job position, responsibilities, required documentation, and application process.
Position: Clerk – Japan Information & Culture Centre (JICC)
Location: Embassy of Japan, Nairobi, Kenya
Starting Date: August 2025
Application Deadline: 12:30 PM on Wednesday, 18 June 2025
Job Description
The selected candidate will work under the Japan Information & Culture Centre, which is responsible for cultural affairs, media outreach, and human exchange programmes between Japan and Kenya. This is a full-time position involving multiple responsibilities across programme coordination, media relations, and administrative support.
Key Responsibilities:
- Event Support and Organisation
- Assist in organising and managing events hosted by the JICC.
- Coordinate with external stakeholders including local institutions, vendors, and media.
- Handle logistics for events such as venue setup, clean-up, equipment, and catering.
- Prepare and maintain minutes of meetings and reports related to events.
- Programme Coordination
- Support the planning and implementation of various human exchange programmes such as scholarships and training visits to Japan.
- Assist in the administration and documentation of Japan’s financial assistance programmes.
- Communicate with programme applicants and participants.
- Assist in application screening, document preparation, and follow-up communications.
- Media and Public Relations
- Facilitate media engagement for the Embassy’s cultural and public events.
- Monitor local media for coverage relevant to Japan and Embassy initiatives.
- Prepare press kits, maintain media databases, and ensure accurate reporting of activities.
- Digital Communication and Website Management
- Assist in managing the Embassy’s official website and social media platforms (Facebook, X/Twitter, Instagram, etc.).
- Update content regularly and ensure alignment with Embassy messaging and event timelines.
- Coordinate online campaigns and promotional activities for cultural events and programmes.
- Creative Content Development
- Draft promotional materials such as flyers, brochures, posters, and invitations for JICC events and programmes.
- Collaborate with team members on visual and textual content.
- Ensure that designs are aligned with the Embassy’s branding and communication strategy.
- Administrative and General Office Support
- Carry out administrative duties as required by the Head of Department.
- Respond to public inquiries about cultural events, scholarship opportunities, and general information.
- Assist with documentation and recordkeeping for the Centre’s ongoing activities.
Required Skills and Experience
Applicants must meet the following minimum requirements in order to be considered:
- Language Proficiency:
- Must be able to communicate fluently in both English and Japanese.
- This includes the ability to read, write, and speak in both languages.
- Applicants who cannot communicate in Japanese are not eligible for this position.
- Educational Background:
- A relevant university degree from a recognised university.
- Technical Proficiency:
- Must demonstrate proficiency in the use of Microsoft Word and Excel.
- Ability to manage social media platforms effectively.
- Basic website management skills are an added advantage.
- Personal and Legal Requirements:
- Must not have a criminal record.
- If the applicant is a Japanese national, they must already possess permanent residency and work permits in Kenya at the time of application.
Required Documents for Application
Applicants must submit the following documents in hard copy to be considered for this position:
- Updated Curriculum Vitae (C.V.)
- Degree Certificate from a recognised university
- Supporting documents verifying all qualifications mentioned in the C.V.
- A clear copy of National Identification Card or Passport
- Certificate of Good Conduct
Please ensure that your application includes all the above documents. Incomplete applications will not be considered.
Application Submission Process
All applications must be submitted physically in hard copy at the main security desk located within the Embassy of Japan premises in Nairobi.
Deadline for Submission:
All applications must be submitted by 12:30 PM on Wednesday, 18 June 2025.
Note:
- Only shortlisted candidates will be contacted for interviews.
- Interviews will be held between late June and early July 2025.
- The successful candidate will be required to begin work from August 2025 after submitting a valid Certificate of Good Conduct.
- No telephone inquiries regarding the application will be entertained.
How to Apply
Interested and eligible candidates who meet the above criteria should submit a complete hard copy application including all required documents listed above. Applications must be delivered to the main security desk at the Embassy of Japan premises.
Apply Now by submitting your documents in person.
The Embassy of Japan is committed to diversity and inclusion and encourages all qualified individuals, regardless of nationality (provided they meet the work authorization requirements), to apply.
