The Embassy of Greece in Nairobi, Kenya, has opened its doors to qualified and motivated individuals by announcing two employment opportunities on a two-year fixed-term contract. The Embassy seeks to hire a Private Secretary and a General Clerk, both of which are full-time positions. These roles offer individuals the opportunity to contribute to the diplomatic mission of Greece in Kenya while gaining international exposure in a dynamic administrative environment.
This job advertisement aims to provide a detailed, professional guide to prospective applicants by interpreting the essential details of the Embassy’s announcement, clarifying expectations, and offering insights into the general responsibilities and workplace context.
Overview of the Available Positions
The Embassy is looking to fill the following positions:
- Private Secretary
- Number of Positions: 1
- Type: Full-time
- Contract Duration: Two (2) years
- Monthly Gross Remuneration: €400
- General Clerk
- Number of Positions: 1
- Type: Full-time
- Contract Duration: Two (2) years
- Monthly Gross Remuneration: €330
Both positions are based at the Embassy of Greece in Nairobi, located on the 5th floor of the Golf View Office Suites on Wambui Road, Muthaiga.
Eligibility Criteria and Application Requirements
Applicants must satisfy several key eligibility criteria. The Embassy has emphasized specific nationality, age, and language requirements, as well as basic administrative competencies. Below is a consolidated list of the qualifications and documents required for both positions.
General Eligibility Requirements
- Residency: Must be a resident of Kenya.
- Nationality: Open to Greek citizens or citizens of other countries.
- Greek nationals are required to have either completed their mandatory military service or obtained a formal exemption.
- Age: Must be over 21 years of age and under 60 years of age.
- Language Proficiency: Must have a strong command of both English and Swahili.
- Knowledge of the Greek language will be considered a valuable asset.
- Computer Skills: Very good proficiency in using computers is essential.
- Character Requirements: A valid Certificate of Good Conduct (or equivalent Criminal Record Certificate) from the country of residence is mandatory.
- Work Schedule Flexibility: Willingness and readiness to work overtime when required.
- Professional Experience: Prior experience in a similar role will be considered advantageous. Submission of references is encouraged.
Additional Employment Conditions
The employment framework will vary based on the successful candidate’s nationality:
- Greek Nationals: May be subject to Greek social insurance legislation upon application.
- Non-Greek Nationals: Will fall under the jurisdiction of the Kenyan social insurance system.
In both cases, employer contributions to social insurance will be covered by the Greek State.
Application Deadline
All applications must be submitted before the close of business on 28th June 2025. Late applications will not be considered. Applicants are encouraged to prepare and submit their documentation early to avoid last-minute technical or procedural delays.
Role Insights and General Duties
Although the Embassy has not provided detailed job descriptions for each role, the following are generalized duties based on standard diplomatic mission roles of Private Secretaries and General Clerks. These are intended to provide prospective applicants with a helpful orientation toward the likely scope of responsibilities.
Private Secretary – General Role Description
A Private Secretary in a diplomatic setting typically functions as a key administrative assistant to senior embassy staff, often the Ambassador or Consular Officer. This role demands confidentiality, high-level organizational skills, and professional discretion.
Key Responsibilities May Include:
- Coordinating and managing daily schedules, appointments, and meetings for diplomatic staff.
- Drafting correspondence, memos, and briefings.
- Preparing meeting materials, taking minutes, and tracking follow-up actions.
- Receiving and screening phone calls and visitors.
- Managing confidential files and maintaining up-to-date records.
- Assisting with protocol duties during official embassy events.
- Liaising with government offices, other diplomatic missions, and local partners.
- Handling travel arrangements and accommodation bookings for staff or visiting delegations.
- Supporting communication between the Embassy and other administrative departments.
- Providing ad hoc support for high-level delegations and Embassy projects.
Due to the confidential nature of the work, the Private Secretary must demonstrate a high degree of integrity, attention to detail, and the ability to manage multiple responsibilities in a structured and sensitive environment.
Click here to Apply – Private Secretary
General Clerk – General Role Description
The General Clerk acts as a versatile administrative support officer responsible for performing a range of clerical, logistical, and reception-related tasks. This position is fundamental to the smooth running of the Embassy’s daily operations.
Key Responsibilities May Include:
- Processing and filing documents, letters, and internal communications.
- Assisting in data entry, record keeping, and document archiving.
- Managing front office duties such as receiving visitors and directing them to relevant staff.
- Answering and directing telephone calls and emails.
- Supporting the coordination of logistical arrangements for Embassy functions.
- Ensuring office supplies are stocked and organized.
- Assisting in compiling and dispatching diplomatic pouches or mail.
- Providing support to various departments during peak periods.
- Handling minor financial or procurement paperwork under supervision.
- Helping to maintain the cleanliness and orderly state of the clerical workspace.
This role requires strong organizational skills, customer service orientation, and a proactive attitude to managing a range of administrative tasks. It is ideal for individuals who enjoy structured processes and are dependable team players.
Click here to Apply – General Clerk
Why Work for the Embassy of Greece?
Working at the Embassy of Greece in Nairobi provides an enriching experience for candidates interested in international relations, diplomatic engagement, and multicultural collaboration. Some benefits include:
- Exposure to International Work Culture: Embassy staff gain insight into the workings of foreign diplomatic missions and may interact with officials, dignitaries, and government institutions.
- Skill Development: These roles offer the opportunity to develop administrative, intercultural communication, and protocol handling skills that are valuable in both public and private sectors.
- Stability: A two-year fixed-term contract with the possibility of renewal offers a reliable employment framework.
- Workplace Diversity: Staff often collaborate with individuals from diverse professional, national, and cultural backgrounds.
- State-Supported Benefits: Social insurance contributions are fully paid by the Greek Government, providing peace of mind for eligible candidates.
Tips for Applicants:
- Ensure documents are current and professionally formatted.
- Where possible, translate or explain non-English documents.
- Address your application specifically to the Embassy of Greece in Nairobi.
- Mention your willingness to undertake overtime or flexible duties where appropriate.
- Be honest about your language proficiency and technical abilities.
Takeaway
The Embassy of Greece’s recruitment for the roles of Private Secretary and General Clerk offers a remarkable opportunity for individuals residing in Kenya with a passion for administrative excellence and a desire to work in an international diplomatic environment. Whether you are a Greek national familiar with the nuances of Greek administration or a Kenyan with strong language skills and a professional demeanor, this could be a meaningful next step in your career journey.
With an application deadline set for 28th June 2025, prospective candidates are encouraged to apply promptly. Working within a diplomatic mission is not only a career opportunity but a platform for learning, cross-cultural growth, and professional development.
Embassy of Greece
Golf View Office Suites, 5th Floor
Wambui Road, Muthaiga
Nairobi, Kenya
Apply For General Clerk Position
Apply For Private Secretary Position
