The U.S. Mission in Nairobi, Kenya, invites qualified and eligible applicants to apply for multiple Project Management Specialist positions within its Foreign Assistance Office. These roles are pivotal to the United States Government’s (USG) humanitarian assistance efforts, specifically in relation to the ongoing crises in Sudan. Though based in Kenya, all positions are Sudan-focused and require candidates who are either Kenyan citizens or legally able to work in Kenya (must be able to obtain a work permit).
These vacancies offer a unique opportunity to work at the heart of international humanitarian coordination and donor engagement while contributing to the mission’s efforts to provide life-saving assistance to vulnerable populations in Sudan.
Below is a detailed overview of each open position:
1. Project Management Specialist (HA – Coordination)
Announcement Number: Nairobi-2025-026
Location: Nairobi, Kenya
Grade/Series: LE-1550-11
Annual Salary: KSh5,676,423 – KSh9,649,886
Closing Date: July 1, 2025
Position Summary:
The Project Management Specialist (HA – Coordination) plays a critical role in planning, coordinating, and monitoring humanitarian programs that support Sudanese communities affected by conflict or displacement. This position is integral to ensuring effective communication, coordination, and policy implementation between the U.S. government and other humanitarian stakeholders, including UN agencies, NGOs, and host governments.
Key Duties and Responsibilities:
- Serve as the primary liaison for humanitarian coordination related to Sudan.
- Represent the Foreign Assistance Office in inter-agency coordination mechanisms, working groups, and donor coordination meetings.
- Monitor the humanitarian situation in Sudan through a wide range of information sources and recommend appropriate programmatic responses.
- Contribute to the development and monitoring of program strategies in collaboration with USAID’s Bureau for Humanitarian Assistance (BHA).
- Provide analysis and reporting on Sudan’s humanitarian context to inform decision-making at both the country and regional levels.
- Support implementation of cross-sectoral humanitarian programs, ensuring that interventions align with international best practices and donor requirements.
- Develop briefing materials, talking points, and reporting documentation for senior leadership and stakeholders.
2. Project Management Specialist (HA – Engagement)
Announcement Number: Nairobi-2025-015
Location: Nairobi, Kenya
Grade/Series: LE-1550-11
Annual Salary: KSh5,676,423 – KSh9,649,886
Closing Date: July 1, 2025
Position Summary:
This role focuses on engagement with humanitarian donors, implementing partners, and other stakeholders involved in the Sudan response. The incumbent will work to ensure effective collaboration and communication across agencies and provide technical expertise in the design and delivery of humanitarian assistance programming.
Key Duties and Responsibilities:
- Foster strategic partnerships with donor agencies, NGOs, and regional actors to support coordinated humanitarian response in Sudan.
- Lead efforts to align U.S. humanitarian programming with evolving priorities and partner strategies.
- Provide support for the design, negotiation, and implementation of donor-funded humanitarian projects.
- Develop communications strategies that highlight the impact of U.S.-funded humanitarian activities.
- Organize stakeholder consultations, partner briefings, and donor roundtables to promote transparency and collaboration.
- Monitor partner performance and contribute to evaluation efforts to assess impact and effectiveness.
3. Senior Project Management Specialist (HA – Engagement)
Announcement Number: Nairobi-2025-018
Location: Nairobi, Kenya
Grade/Series: LE-1550-12
Annual Salary: KSh7,978,159 – KSh13,562,881
Closing Date: July 1, 2025
Position Summary:
The Senior Project Management Specialist (HA – Engagement) is responsible for leading donor coordination and engagement efforts across all levels of humanitarian assistance programming related to Sudan. The position requires strong leadership, diplomacy, and technical acumen to influence strategic direction and maximize the impact of U.S. humanitarian investments.
Key Duties and Responsibilities:
- Lead high-level donor engagement strategies and represent the U.S. Mission in regional humanitarian fora.
- Guide the development of donor mapping tools, coordination frameworks, and policy positions.
- Provide mentorship and oversight to junior staff working on engagement and partnership development.
- Serve as a key advisor to senior management on engagement strategies and partnership priorities.
- Oversee coordination with other U.S. government entities to ensure coherence and synergy in humanitarian diplomacy.
- Contribute to the development and implementation of conflict-sensitive programming strategies that consider Sudan’s complex political and security dynamics.
4. Senior Project Management Specialist (HA – Coordination)
Announcement Number: Nairobi-2025-020
Location: Nairobi, Kenya
Grade/Series: LE-1550-12
Annual Salary: KSh7,978,159 – KSh13,562,881
Closing Date: July 1, 2025
Position Summary:
This senior-level role focuses on high-level coordination of humanitarian interventions related to the crisis in Sudan. The incumbent will ensure that all humanitarian responses are well integrated, responsive to needs, and coordinated across actors and sectors. This position will play a leadership role in strategic planning and operational oversight of the USG’s humanitarian footprint in Sudan.
Key Duties and Responsibilities:
- Lead coordination of U.S. humanitarian efforts with UN agencies, NGOs, and other donor governments.
- Supervise the design and implementation of humanitarian operations across multiple sectors including food security, health, and protection.
- Serve as the coordination focal point within the Foreign Assistance Office and liaise closely with the USAID Bureau for Humanitarian Assistance.
- Track and analyze trends in humanitarian needs, gaps, and response effectiveness, and recommend adaptive measures.
- Develop frameworks for interagency collaboration, including contingency planning and emergency response protocols.
- Participate in strategic planning exercises and policy dialogues to inform U.S. humanitarian policy and funding priorities.
5. Senior Project Management Specialist (HA – Programming)
Announcement Number: Nairobi-2025-022
Location: Nairobi, Kenya
Grade/Series: LE-1550-12
Annual Salary: KSh7,978,159 – KSh13,562,881
Closing Date: July 1, 2025
Position Summary:
This position provides technical leadership and oversight for the design, implementation, and monitoring of humanitarian programs that target populations affected by the Sudan crisis. The Senior Project Management Specialist (HA – Programming) will work in close collaboration with implementing partners and regional stakeholders to ensure that programs meet their objectives and remain responsive to dynamic humanitarian needs.
Key Duties and Responsibilities:
- Lead program development processes, including strategy formulation, project design, and budgeting.
- Oversee partner selection, grants management, and compliance monitoring.
- Provide technical support to partners in areas such as health, nutrition, WASH, and protection.
- Conduct field visits, partner assessments, and monitoring and evaluation activities to ensure program quality.
- Lead reporting and knowledge-sharing initiatives to capture lessons learned and best practices.
- Collaborate with other humanitarian donors to align programming and avoid duplication of efforts.
- Advise Mission leadership on emerging programming priorities and funding opportunities.
Work Authorization Requirement
All positions are based in Nairobi but are focused on the humanitarian situation in Sudan. Applicants must either be Kenyan nationals or be eligible to live and work in Kenya by securing the necessary work permit. This requirement is non-negotiable.
Why Join the U.S. Mission?
Working with the U.S. Mission in Nairobi offers a unique chance to be part of an international effort addressing one of the most urgent humanitarian crises of our time. Employees benefit from a collaborative work culture, ongoing training and development, and the opportunity to influence humanitarian outcomes on a regional scale.
The roles offer competitive compensation aligned with local labor laws and standards, and they present a rare chance to contribute to meaningful and impactful humanitarian operations.
How to Apply:
Interested applicants should apply by July 1, 2025. For full application instructions and to submit your application, please visit the U.S. Embassy Nairobi job opportunities page.
