The Kenya Advanced Institute of Science and Technology (Kenya-AIST) is a newly established specialized postgraduate university focused on advancing research, education, and innovation in the fields of science, engineering, and technology. With a bold vision to become a leading hub for scientific advancement in Africa, Kenya-AIST aims to nurture a new generation of highly skilled professionals and researchers who will transform Kenya into a knowledge-based economy.
In line with its strategic objectives and to support its rapid growth, Kenya-AIST is seeking to recruit competent, self-motivated, and visionary individuals for various positions. The institution is offering exciting opportunities to join a dynamic academic and administrative environment that fosters excellence, integrity, and innovation.
Interested candidates are invited to apply for the following positions:
1. Assistant Director, Finance and Accounts
Grade: Kenya-AIST 5 | Ref. No.: Kenya-AIST/HR/1/2025 | No. of Posts: 1
The Assistant Director, Finance and Accounts will be responsible for overseeing the financial management of the institution. This includes managing budgeting processes, preparing financial statements, ensuring compliance with financial regulations, and offering strategic advice on financial planning. The successful candidate will also be expected to coordinate the preparation of quarterly and annual financial reports, manage audit processes, and advise management on cost control strategies and fiscal sustainability.
2. Senior Administration Officer I
Grade: Kenya-AIST 6 | Ref. No.: Kenya-AIST/HR/2/2025 | No. of Posts: 1
The Senior Administration Officer I will manage key administrative operations and ensure efficient delivery of support services. Duties will include coordinating office administration tasks, supervising administrative staff, managing institutional logistics and procurement processes, and ensuring adherence to organizational policies and procedures. The officer will also play a key role in human resource support functions.
3. Senior Administration Officer II
Grade: Kenya-AIST 7 | Ref. No.: Kenya-AIST/HR/3/2025 | No. of Posts: 1
This role supports senior administrative functions and facilitates day-to-day office operations. The officer will assist in planning and coordinating administrative services, handling correspondence, managing official records, and overseeing departmental logistics. The position requires a proactive individual with a high degree of organizational skills and confidentiality.
4. Administration Officer I
Grade: Kenya-AIST 8 | Ref. No.: Kenya-AIST/HR/4/2025 | No. of Posts: 1
The Administration Officer I will be tasked with implementing administrative processes and providing logistical support. Responsibilities will include record keeping, coordinating institutional events, managing office supplies and assets, and supporting the general operations of the administration department.
5. Administration Officer II
Grade: Kenya-AIST 9 | Ref. No.: Kenya-AIST/HR/5/2025 | No. of Posts: 1
Reporting to the Senior Administration Officer, the Administration Officer II will provide basic administrative and clerical support. Tasks will include document filing, managing routine correspondences, assisting with scheduling meetings and events, and offering general office support to ensure smooth operations.
6. Senior Librarian II
Grade: Kenya-AIST 7 | Ref. No.: Kenya-AIST/HR/6/2025 | No. of Posts: 1
The Senior Librarian II will be responsible for managing library services and resources. This includes cataloguing, acquisition of scholarly materials, facilitating digital access to resources, and supporting researchers and students with information services. The role also involves developing policies for knowledge resource management and ensuring the integration of modern library technologies.
7. Librarian I
Grade: Kenya-AIST 8 | Ref. No.: Kenya-AIST/HR/7/2025 | No. of Posts: 1
The Librarian I will support the academic community by maintaining and providing access to library resources, assisting users with research, developing library collections, and managing circulation services. The position requires strong information management skills and knowledge of digital library systems.
8. Senior ICT Officer II
Grade: Kenya-AIST 7 | Ref. No.: Kenya-AIST/HR/8/2025 | No. of Posts: 1
The Senior ICT Officer II will oversee ICT systems, network infrastructure, and digital services. The officer will be in charge of developing and maintaining ICT policies, managing software and hardware assets, ensuring cybersecurity compliance, and supporting users across the institution. The officer will also lead initiatives to enhance digital transformation within Kenya-AIST.
9. ICT Officer I
Grade: Kenya-AIST 8 | Ref. No.: Kenya-AIST/HR/9/2025 | No. of Posts: 1
The ICT Officer I will provide technical support services for the institution’s ICT infrastructure. This includes user support, troubleshooting hardware and software issues, maintaining servers and internet connectivity, and supporting e-learning and administrative platforms. The position calls for a hands-on and solutions-oriented professional.
10. Records Management Officer II
Grade: Kenya-AIST 9 | Ref. No.: Kenya-AIST/HR/10/2025 | No. of Posts: 1
The Records Management Officer II will ensure that institutional records are accurately maintained, classified, stored, and retrieved. Key responsibilities include managing registries, implementing record-keeping procedures, digitizing files, and ensuring compliance with records management policies. The role requires a meticulous individual with a good understanding of information governance.
11. Senior Security Officer II
Grade: Kenya-AIST 7 | Ref. No.: Kenya-AIST/HR/11/2025 | No. of Posts: 1
The Senior Security Officer II will manage the institution’s physical security operations. Responsibilities include supervising security personnel, ensuring the safety of staff, students, and visitors, developing emergency response protocols, and coordinating with law enforcement agencies. The officer will also handle incident investigations and security audits.
12. Security Officer
Grade: Kenya-AIST 11 | Ref. No.: Kenya-AIST/HR/12/2025 | No. of Posts: 1
The Security Officer will provide frontline security services across Kenya-AIST facilities. Duties include patrolling assigned areas, monitoring surveillance systems, screening visitors, responding to emergencies, and reporting security incidents. This role is crucial in maintaining a safe and secure environment within the institution.
How to Apply
Interested candidates must submit their applications exclusively through the Kenya-AIST online recruitment portal:
https://recruitment.kenya-aist.ac.ke
Applicants are advised to:
- Access the detailed job descriptions and application instructions through the Kenya-AIST website: www.kenya-aist.ac.ke.
- Complete the online application by providing accurate personal and professional details, academic qualifications, and work experience.
- Upload the following mandatory documents:
- A detailed and updated curriculum vitae
- Copies of academic and professional certificates
- National identity card or passport
- Two letters of reference
- One letter of recommendation from a current or former supervisor
- All shortlisted candidates will be required to submit the following clearance certificates:
- Kenya Revenue Authority (KRA)
- Higher Education Loans Board (HELB)
- Ethics and Anti-Corruption Commission (EACC)
- Directorate of Criminal Investigations (Certificate of Good Conduct)
Deadline for Application:
Applications must be submitted and received online no later than 21st July 2025.
Note:
Kenya-AIST is an equal opportunity employer committed to implementing the constitutional provisions on equal access to employment opportunities. Only shortlisted candidates will be contacted.
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