Kenya-AIST Hiring – 12 Posts

9

Assistant Director, Finance and Accounts – Kenya-AIST Grade 5

Duties and responsibilities at this level will entail: –

1. Spearheading the development, implementation and review of financial and accounting policies, strategies, regulations, guidelines and procedures;
2. Ensuring financial prudence and discipline in financial accounting, planning, treasury management and budgetary controls in compliance with Public Finance Management Act (PFMA) 2012;
3. Spearheading the preparation of the annual budget, Public Expenditure Review and Mid-Term Expenditure Framework (MTEF) of budget proposals and cash flow projections;
4. Initiating proposals seeking funds for additional expenditure;
5. Analyzing budget estimates and monitoring commitments on expenditures for recurrent, development and donor funds;
6. Coordinating tax planning and administration in compliance with relevant laws;
7. Ensuring safe custody of cash, cheques, financial records and other accountable documents;
8. Maintaining an inventory on all bank accounts of the Institute and their approved signatories;
9. Spearheading preparation and submission of financial and management reports in accordance with the laid down guidelines;
10. Overseeing the day to day running of the financial matters in the Institute;
11. Advising the Ag. Principal /Vice Chancellor and the Council on the financial position of the Institute and actions which should be taken to advance its position.

Senior Administration Officer I – Kenya-AIST Grade 6

Duties and responsibilities at this level will entail: – 

1. Coordinate and oversee administrative functions across assigned divisions or units at Kenya-AIST.
2. Ensure effective document management systems, including filing, retrieval, and confidentiality of records;
3. Manage office correspondence, including dispatch registers and communication tracking systems.
4. Support the preparation of departmental work plans, reports, minutes, briefs, and institutional records.
5. Organize and provide logistical support for internal and external meetings, events, and functions.
6. Monitor office operations and ensure availability of supplies, equipment, and other administrative resources.
7. Implement and enforce administrative policies, circulars, and service delivery guidelines across departments.
8. Promote compliance with government regulations, institutional standards, and operational procedures.
9. Support internal communication flow and inter-departmental coordination across the Institute.
10. Participate in institutional committees and task forces as assigned.
11. Support staff training, induction, and performance appraisal processes.
12. Any other duty that maybe assigned from time to time.

Senior Administration Officer II – Kenya-AIST Grade 7

Duties and responsibilities at this level will entail: –

1. Provide day-to-day administrative support to assigned departments or units within the Institute.
2. Implement filing systems for proper documentation, record-keeping, and secure retrieval of records.
3. Handle official correspondence including receiving, recording, dispatching, and tracking communications.
4. Maintain office registers, schedules, and meeting calendars.
5. Organize logistics for internal and external meetings, workshops, and events.
6. Ensure availability and proper use of office supplies, equipment, and workspaces.
7. Assist in the preparation of minutes, reports, and briefs for meetings and institutional activities.
8. Support the enforcement of administrative policies, government circulars, and service standards.
9. Liaise with other departments to facilitate timely flow of information and institutional coordination.
10. Handle inquiries and direct clients and visitors appropriately within the assigned office or division.
11. Assist in staff induction and orientation for newly recruited administrative support staff.
12. Perform any other duties as may be assigned from time to time.

Administration Officer I – Kenya-AIST Grade 8

Duties and responsibilities at this level will entail: – 

1. Perform routine clerical duties such as filing, photocopying, scanning, and data entry.
2. Receive and direct visitors and telephone calls to the appropriate offices.
3. Type and format documents, letters, minutes, and reports as instructed.
4. Manage incoming and outgoing mail and correspondence.
5. Maintain and update departmental records and document
6. Support the coordination of meetings, including booking venues and preparing materials.
7. Maintain inventory of office supplies and ensure timely requisitions.
8. Assist in the preparation and circulation of internal communication.
9. Provide logistical support during departmental events and functions.
10. Maintain confidentiality and security of office information and records.
11. Perform any other duties as may be assigned by the supervisor.

Administration Officer II – Kenya-AIST Grade 9

Duties and responsibilities at this level will entail: –

1. Perform routine clerical duties such as filing, photocopying, scanning, and data entry.
2. Receive and direct visitors and telephone calls to the appropriate offices.
3. Type and format documents, letters, minutes, and reports as instructed.
4. Manage incoming and outgoing mail and correspondence.
5. Maintain and update departmental records and document
6. Support the coordination of meetings, including booking venues and preparing materials.
7. Maintain inventory of office supplies and ensure timely requisitions.
8. Assist in the preparation and circulation of internal communication.
9. Provide logistical support during departmental events and functions.
10. Maintain confidentiality and security of office information and records.
11. Perform any other duties as may be assigned by the supervisor.

Senior Librarian II – Kenya-AIST Grade 7

Duties and responsibilities at this level will entail: –

1. Organizing and retrieving library books, publications, circulations and other related information;
2. Issuing publications to Library users and sending reminder notices for overdue publications;
3. Undertaking check-out process for library materials;
4. Promoting library resources;
5. Data collection on performance trends periodically and updating the Knowledge Management System to serve any operational, reporting or strategic needs;
6. Implementing in-system workflows to ensure that Knowledge Management Systems are updated with current business processes; and
7. Updating the catalogue and shelving new and returned books, publications and other materials.

Librarian I – Kenya-AIST Grade 8

Duties and responsibilities at this level will entail: –

1. Organizing and retrieving library books, publications, circulations and other related information;
2. Issuing publications/reading and research resources to Library users;
3. Sending reminder notices for overdue publications;
4. Updating the catalogue and shelving new and returned books, publications and other materials; and
5. Assisting users on cataloguing and retrieving information from the library.

Senior ICT Officer II – Kenya-AIST Grade 7

Duties and responsibilities at this level will entail: –

1. Providing guidance and procedures for operations and maintenance of computing systems (hardware, software and networks) and data communication systems;
2. Preparing and monitoring of maintenance procedures;
3. Coding/writing and testing computer programs;
4. Implementation of information systems;
5. Performing technical and systems documentation;
6. Planning, designing and implementing the Institute corporate databases;
7. Performing database backups, monitoring, tuning and data recovery procedures;
8. Ensuring database security and assisting Computer Programmers with database issues;
9. Controlling and monitoring database usage; and
10. Development and maintenance of the Institute website.

ICT Officer I – Kenya-AIST Grade 8

Duties and responsibilities at this level will entail: –

1. Operating and maintaining computing systems (hardware, software and networks) and data communication systems;
2. Preparing and monitoring of maintenance procedures;
3. Installing, upgrading and maintaining of computer software and hardware;
4. Providing support to end-users in the departments and computer labs;
5. Obtaining and setting of computer software for ICT training labs; and
6. Providing support to the ICT Trainers and Computer Technologists in carrying out various laboratory/workshop activities.

Records Management Officer II – Kenya-AIST Grade 9

Duties and responsibilities at this level will entail: –

1. Sorting and classifying documents for filing;
2. Updating and maintenance of personnel records and file indexes;
3. Ensuring security of information and records in a registry/archive;
4. Receiving, sorting, opening, and dispatching related registers are maintenance;
5. Updating and maintaining file movement records;
6. Ensuring receipt and proper dispatch of mails; and
7. Digitizing the Institute’s documents for circulation and archiving.

Senior Security Officer II – Kenya-AIST Grade 7

Duties and responsibilities at this level will entail: –

1. Providing leadership in the planning, organization, and coordination of all security operations at the Institute.
2. Developing and implementing institutional security policies, procedures, and strategies in line with national laws and best practices.
3. Liaising with police and other relevant security agencies on matters related to campus security, investigations, and court cases.
4. Ensuring the safety and protection of the Institute’s property, staff, students, and visitors.
5. Monitoring and assessing security risks and recommend appropriate preventive and corrective actions.
6. Overseeing the deployment and performance of security personnel across all Institute facilities.
7. Supervising security staff and ensuring discipline, efficiency, and professionalism in service delivery.
8. Maintaining quality assurance and safety standards across all security functions.
9. Preparing and submitting regular reports on security incidents, trends, and mitigation measures.
10. Coordinating emergency response procedures and security drills.

Caretaker/Security Officer – Kenya-AIST Grade 11

Duties and responsibilities at this level will entail: –

1. Conduct and oversee regular patrols to maintain the safety of all buildings and grounds.
2. Supervise and coordinate daily activities of the outsourced security team to ensure campus safety.
3. Monitor and control access to Institute facilities and ensure only authorized personnel enter.
4. Respond to security breaches, alarms, and emergencies promptly and efficiently.
5. Monitor security equipment such as surveillance cameras and alarms.
6. Lead responses to security breaches, alarms, and emergencies in coordination with the outsourced security team.
7. Enforce Institute security policies and regulations to ensure a safe environment.

How to Apply

i.  All applications must be submitted through the Kenya-AIST online recruitment portal: https://recruitment.kenya-aist.ac.ke/ 

ii. Each application shall be accompanied by detailed curriculum vitae, copies of academic and professional certificates, national identity card or passport, two (2) letters of references and one (1) should be from former supervisor, and other relevant supporting documents.

iii. Successful candidates will be required to provide clearance from (a) Kenya Revenue Authority, (b) Higher Education Loans Board, (c) Ethics and Anti-Corruption Commission, and (d) a Certificate of Good Conduct from Criminal Investigation Department.

Deadline: Applications must be received on or before 21^st July, 2025.

To note:

a)   Kenya-AIST is an equal opportunity employer and is committed to implementing the provisions of Article 232 (i) of the Constitution.

b)   Only shortlisted candidates will be contacted. 

Click here to Apply