Kenya Airways, the pride of Africa and a world-class carrier, is seeking to recruit a highly skilled and motivated individual to fill the position of Supervisor – Expenditure. This opportunity offers a dynamic and collaborative working environment, aimed at transforming not only Kenya Airways’ finance operations but also shaping the overall effectiveness of supplier relations and expenditure control.
Based at the airline’s headquarters in Nairobi, the successful candidate will play a pivotal role in ensuring timely and accurate processing and payment of supplier invoices, compliance with tax requirements, proper financial reporting, and the effective supervision of Accounts Payable operations. This is a critical finance role that supports the organization’s strategic goals by maintaining healthy supplier relationships and ensuring financial integrity.
This position sits within the Finance Department, reporting to the Accounts Payable leadership and working closely with procurement, operations, outstation finance teams, auditors, and various internal stakeholders.
Position: Supervisor – Expenditure
Location: Nairobi, Kenya
Organization: Kenya Airways
Department: Finance
Application Deadline: 15 July 2025
Job Purpose
The primary objective of the Supervisor – Expenditure is to ensure that all supplier invoices and claims are paid promptly and accurately. The incumbent must ensure expenses are captured in the appropriate cost lines and cost centres, aligned with the correct financial periods to facilitate accurate financial reporting. This role is vital for ensuring contractual obligations with suppliers are met, internal controls are enforced, and Kenya Airways maintains a reputable financial profile.
Key Responsibilities
- Invoice Processing and Payment Management
- Ensure that supplier invoices are received, reviewed, processed, and paid within the stipulated timelines to uphold contractual obligations and vendor relationships.
- Supervise the accounts payable cycle and ensure accuracy and completeness of records.
- Statutory Compliance and Taxation
- Verify that all supplier invoices are subjected to the necessary statutory deductions in compliance with local and international tax regulations, ensuring timely remittance and avoidance of penalties.
- Collaborate with the tax department to remain updated on the latest tax requirements impacting supplier payments.
- Financial Coding and Period Allocation
- Ensure invoices are coded correctly to the relevant general ledger account codes and cost centres.
- Ensure that financial transactions are accounted for in the correct accounting period to facilitate reliable financial reporting and compliance with internal controls.
- Stakeholder Engagement and Reporting
- Coordinate with outstation accountants to compile supplier invoice posting and payment status reports, ensuring complete visibility of liabilities and expenditures across all regions of operation.
- Liaise with both internal stakeholders and suppliers to address and resolve invoice queries efficiently and effectively.
- Documentation and Audit Readiness
- Ensure that all processed invoices are adequately supported with valid contracts, purchase orders (POs), and goods received notes (GRNs).
- Prepare and respond to internal and external audit requirements with complete and timely documentation.
- Automation and Systems Improvement
- Drive and support the automation of the Accounts Payable process, including tools such as Fuelplus and hotel management systems, with a view to improving efficiency and accuracy.
- Identify and suggest improvements in workflow and system usage to streamline operations and reduce manual processing.
- Supplier Relations and Contract Management
- Monitor and coordinate the resolution of supplier issues with internal teams to ensure that all legitimate liabilities are recognised and recorded in the company’s financial books.
- Facilitate timely closure of prepaid invoice balances by following up on the delivery of goods and services, ensuring value is realised for all advance payments.
- Accruals and Provisions Management
- Ensure the accuracy and consistency of cost provisions for goods and services received but not yet invoiced or paid for, supporting comprehensive expense recognition.
- Team Leadership and Staff Development
- Lead, train, and motivate assigned finance staff to promote productivity, skill development, and high-performance standards within the expenditure team.
- Provide coaching, feedback, and performance assessments to ensure alignment with departmental objectives.
- Management and Executive Reporting
- Prepare and share weekly reports highlighting overdue payments, outstanding liabilities, and other Accounts Payable metrics to support timely and informed decision-making by management.
Key Qualifications and Experience
- A business degree with a major in Finance or Accounting is required.
- Professional accounting qualification such as CPA (K), ACCA, or an equivalent certification is mandatory.
- A minimum of three (3) years of relevant experience in the airline industry or a similar fast-paced sector with high-volume transaction processing.
Desirable Skills and Competencies
- Proficient in the use of finance systems and enterprise resource planning tools, especially Oracle Accounts Payable modules.
- High proficiency in Microsoft Office applications, with an emphasis on Excel for data analysis and reporting.
- Deep understanding of Accounts Payable workflows, “procure-to-pay” frameworks, and internal control best practices.
- Familiarity with tax implications relating to supplier payments and adherence to both local and international statutory requirements.
- Excellent interpersonal skills, with the ability to engage stakeholders across all organizational levels and external vendors.
- Strong financial and analytical skills, enabling accurate reporting, forecasting, and performance monitoring.
- Effective communication skills – both written and oral – with the ability to communicate complex information clearly.
- Negotiation and problem-solving skills for resolving disputes and fostering long-term supplier partnerships.
Why Join Kenya Airways?
Kenya Airways offers a collaborative and inclusive work culture, where performance, integrity, and accountability are valued. As one of Africa’s premier airlines, Kenya Airways is committed to innovation, sustainability, and excellence in customer service. This position offers a unique opportunity to contribute to a leading brand while advancing your professional career in finance.
You will work alongside a team of passionate professionals in a fast-moving environment that challenges you to think critically, act decisively, and lead with integrity. The Finance Department at Kenya Airways is dedicated to achieving excellence in financial management, compliance, and operational efficiency.
Application Procedure
If you meet the requirements of the Supervisor – Expenditure position and are ready to be part of a dynamic team that values excellence and innovation, Kenya Airways encourages you to apply.
Application Deadline: 15 July 2025
