Africa Nazarene University (ANU) is a fully chartered, non-profit, private Christian institution of higher education that forms part of a global network of 21 universities and colleges sponsored by the Church of the Nazarene International. Guided by its strong Christian values, the University provides a holistic educational experience that is not only focused on academic achievement but also on the spiritual, cultural, social, and physical development of its students. This approach is designed to ensure that graduates leave the institution fully equipped with a comprehensive blend of knowledge, skills, and ethical grounding necessary to navigate the challenges and seize the opportunities of today’s dynamic world.
In line with its vision to remain a leading Christ-centered institution and to continuously improve service delivery across its departments, ANU is seeking to recruit a highly motivated and qualified individual to fill the position of Accounts Assistant. This is an excellent opportunity for early-career professionals in the finance and accounting field who aspire to grow in a reputable academic environment that values integrity, professionalism, and service.
Position Overview
Job Title: Accounts Assistant
Job Reference Number: ANU/FIN/07/25
Reporting to: Finance Officer
Duty Station: Main Campus, Nairobi
Deadline for Applications: 31st July 2025
The Accounts Assistant will play a vital role in supporting the financial operations of the University, particularly in managing student accounts, processing payments, supporting financial aid allocations, and ensuring proper reconciliation of financial records. The successful candidate will be part of a professional finance team and will help ensure timely, accurate, and compliant financial processes within the institution.
Key Duties and Responsibilities
The Accounts Assistant will be responsible for a variety of tasks that ensure the financial integrity and operational efficiency of the university’s accounting functions. The duties are as follows:
- Billing and Invoicing
- Generate students’ invoices and account statements with accuracy and timeliness.
- Ensure that all billing activities comply with institutional policies and reflect correct tuition and fee structures.
- Account Reconciliation
- Reconcile individual student accounts regularly to reflect accurate balances and resolve discrepancies.
- Collaborate with the academic and finance departments to ensure that data related to student registration and course load aligns with financial records.
- Posting of External Payments
- Accurately post bursary and Constituency Development Fund (CDF) payments into student accounts upon receipt.
- Verify supporting documentation and liaise with the relevant authorities to ensure payment authenticity and timely updates.
- Scholarships and Discounts
- Post scholarships and tuition discounts granted to students into the financial system.
- Work with the office of the Registrar and the Financial Aid office to validate award amounts and eligibility criteria.
- Receipt and Payment Posting
- Ensure all receipts from students and other payments are correctly posted in the accounting system.
- Process payment vouchers and update records to reflect all incoming and outgoing financial activities.
- Student Communication
- Draft and circulate memos and circulars related to billing, deadlines, and other financial matters.
- Address student queries regarding their financial accounts in a timely and professional manner.
- Management of Donations and Restricted Funds
- Support the finance office in tracking and reporting on donations, including donor-restricted funds.
- Monitor fund utilization to ensure compliance with donor conditions and internal financial regulations.
- Allocation of Financial Aid
- Ensure that financial aid allocations are promptly and correctly posted to student accounts.
- Work with relevant departments to ensure students’ financial profiles are up-to-date and aid is disbursed equitably.
- Receiving Student Payments
- Where necessary, receive payments directly from students, ensuring accuracy and providing official receipts.
- Ensure all payment records are well-documented and stored securely.
- Document Management and Filing
- Maintain a proper filing system for financial documents, including receipts, invoices, memos, and supporting correspondences.
- Ensure records are easily accessible for auditing, review, and reporting purposes.
- Debtor Management
- Maintain and regularly update a list of university debtors, ensuring accurate tracking of outstanding balances.
- Participate in the follow-up process to recover overdue payments.
- Financial Reporting
- Assist in compiling student account reports periodically or when required by the management.
- Support the finance team in preparing reconciliations and schedules for internal use or external audits.
- Other Duties
- Perform any other financial or administrative tasks that may be assigned by the supervisor or University management from time to time.
Academic and Professional Requirements
To qualify for this position, candidates must meet the following educational and professional criteria:
- A Bachelor’s degree in Accounting or Finance from a recognized institution.
- Progress towards a recognized professional accounting qualification, with at least CPA Part II or its equivalent.
- A minimum of one (1) year of relevant work experience in an accounting or finance role, preferably in an academic or not-for-profit environment.
Key Personal Attributes and Competencies
The successful candidate must demonstrate a high level of professionalism, accuracy, and reliability. The following attributes are essential:
- Interpersonal Skills: Ability to build and maintain positive relationships with students, colleagues, and external stakeholders.
- Communication Skills: Strong written and verbal communication skills to convey financial information clearly and diplomatically.
- Organizing and Time Management Skills: Capable of managing multiple responsibilities efficiently while meeting deadlines.
- Team Player: Willingness to work collaboratively with others to achieve departmental and institutional goals.
- Detail-Oriented: A strong focus on accuracy and thoroughness, particularly when handling sensitive financial data.
- Analytical Skills: Ability to identify discrepancies and resolve them effectively using logical approaches and available data.
Application Process
Suitably qualified and interested candidates are encouraged to apply by filling out the official online application form, accessible through the provided link. Please note that the deadline for application submission is 31st July 2025.
Applicants must strictly adhere to the following application instructions:
- Compulsory Form Completion: All fields in the application form must be completed accurately and honestly.
- Document Attachment: Candidates must compile and attach the following documents as a single PDF file:
- A cover letter expressing interest in the position
- An updated Curriculum Vitae with contact details
- Certified copies of academic and professional certificates and transcripts
- A copy of the National Identity Card
- Names and full contact information of three referees, one of whom should be the current or most recent academic or professional supervisor.
- Job Reference Indication: Ensure that the job title and job reference number (Accounts Assistant – Job Ref: ANU/FIN/07/25) are clearly indicated in the subject line of the email.
All application materials should be submitted strictly through the form. Hard copy applications or those sent by post will not be accepted unless specifically requested.
Important Notes
- Africa Nazarene University is an equal opportunity employer. Applications from all eligible candidates, regardless of gender, age, race, or religion, are encouraged.
- Any attempt to canvass or influence the recruitment process will lead to automatic disqualification.
- Only shortlisted candidates will be contacted for interviews.
Postal Address for Reference (not for submission):
The Vice Chancellor
Africa Nazarene University
P.O. Box 53067 – 00200
Nairobi
